Event Management Software

18 Best Event Management Software in 2022

NO MATTER how you ended up on this page, you reading this article suggests that you’re probably an event planner who’s tired of managing events on spreadsheets or multiple tools that don’t communicate with each other (and probably cost a fortune combined).

Lucky for you, there are a number of event planning tools on the market. From simple task management apps to more holistic solutions, finding the best software possible can be a headache. To help, we’ve selected 18 of the best solutions on the market – all designed to minimize overhead and save time.

What is event management?

Event management is often referred to as ‘project management for events.’ While this definition isn’t incorrect, it’s important to remember that event management covers a wide variety of functions – from logistics planning and analyzing target audiences to executing the event physically. 

Other responsibilities of an event manager include:

  • Contingency planning
  • Selecting venues and vendors for events
  • Executing events in line with health and safety regulations
  • Organizing security for events
  • Transportation planning
  • Catering

As you can see, event managers juggle a lot of different tasks in their day-to-day – finances, technical coordination, budgeting – so need to be as organized as possible. While spreadsheets can be used to assist in these tasks, they’re fundamentally outdated. Not only are they scary to look at, (just imagine all that data staring at you from row-upon-row of numbers) but they’re also messy. 

The solution?

Event management software.

What is event management software?

Seamless and easy-to-use, event management software is a world away from messy spreadsheets. Incorporating a range of useful planning and management features into its suite, event managing software gives event managers the tools needed to prep, organize, and execute an event easily – without needing to toggle between multiple applications.

What are the benefits of event management software?

Event management is made up of many different moving parts. From budgeting and event planning to catering and transportation planning, it’s easy for things to get a little muddled if you don’t have a solid system in place.

Event management software will help take the hassle out of these different processes, as well as save you time and money. Other benefits of event management software include:

  • Secure and improved data collection
  • Enhanced collaboration
  • The ability to source venues and staff
  • Automated registrations and sign-ins for attendees
  • Useful insights and analysis

How to choose event management software

With so many different software options on the market, choosing the right event management tool for your business can be tricky. As well as choosing something that fits your budget, you’ll also want to make sure that the software you choose ticks at least 3 or all of these must-haves:

  • Is easy to use with little setup time
  • Has unique features that stand out from other event planning tools
  • Is created by a trustworthy provider
  • Comes equipped with regular updates, great customer support, and is 100% secure

Let’s take a closer look at some of the best event management software on the market.

What is the best event management software?

1. Scoro

Scoro Dashboard

One of the most comprehensive planning and event management tools available, Scoro’s suite of tools will enable you to plan and manage events seamlessly – from first proposal to the final invoice. 

Whether you’re a freelance event manager or a larger event planning organization looking to streamline your activities and increase efficiency, Scoro’s work-management software will help you stay organized and on track. 

Alongside dedicated event-management tools, you’ll also get access to a plethora of other useful features (billing, time-tracking, quoting) that will help you manage your business better – from all angles.

Top features:

  • Task and project management
  • Scheduling
  • Time-tracking 
  • File sharing
  • Budgeting tools
  • Team collaboration
  • Advanced reporting
  • Billing & invoicing

What’s unique about this tool: No more running your company on messy spreadsheets or toggling between different apps! Scoro combines all the features you need for managing a successful event management organization from one central location.

Try our free event management software in a 14-day trial today!

Pricing: From $26 user/month

2. Function Tracker

Function Tracker

Function Tracker is an easy-to-use event-management software system that takes the hassle out of organizing large-scale events.

Top features:

  • Event costings
  • Booking calendar
  • Menu manager
  • Contracts & invoices
  • Event Registration & ticketing

What’s unique about this tool: Manage your invoices and payments with popular integrations via Xero and MYOB Accounting Software.

Pricing: from $62.5/month

3. Bizzabo

Bizzabo

A seamless event-management platform, Bizzabo’s suite of tools will help you build memorable event-marketing programs and experiences for physical and digital events.

Top features:

  • Branded URL, SSL & email domain
  • Native event app
  • Session Registration
  • Agenda management
  • Polls & surveys

What’s unique about this tool: Take sponsorship packages beyond a logo with interactive sponsorship opportunities. 

Pricing: On request

4. Planning Pod

Planning Pod eTouches Event Management Software

Planning Pod is an event management platform that comes with 30+ integrated tools, all designed to simplify how you plan events and streamline the event-planning process.

Top features:

  • Create floor plans, schedules, budgets, and task lists.
  • Shared calendars and to-do-lists
  • Track attendees and collect paid or free registrations plus RSVP details.
  • Manage leads, proposals, invoices, and contracts 

What’s unique about this tool: Planning Pod helps you promote your events and reach out to attendees with custom-built event websites.

Pricing: From $19 month

5. eTouches

eTouches Event Management Software

eTouches is a virtual and hybrid event management software tool designed to help large-scale organizations run engaging events.

Top features:

  • Marketing and emailing
  • Event website
  • Event registration
  • Budgeting
  • Project management

What’s unique about this tool: eTouches is a comprehensive tool, covering everything from venue sourcing to mobile marketing and logistics. 

Pricing: On request

Read on: New Software Onboarding – The What, Why, and How

6. EventCollab

Event Collab eTouches Event Management Software

Tucked into one convenient application, EventCollab is an event-management tool designed to help facilitate collaboration – as well as assist in the scheduling and tracking of events.

Top features:

  • Manage every element of your event from the schedule and resources, to assigning to-dos.
  • Save events and to-dos as templates.
  • Share budgets, graphics, and CAD drawings.

What’s unique about this tool: EventCollab lets you connect and collaborate with all stakeholders involved in your event, including external contractors and vendors.

Pricing: From $20 month

7. Eventbrite

Eventbrite Event Management Software

Eventbrite is an event management and ticketing platform that helps event managers set up and promote events.

Top features:

  • Customizable online page for your event
  • Invitations and emails
  • Social promotion and tools
  • Online RSVP management

What’s unique about this tool: Use the Eventbrite directory to make your event public on the platform and get found easily.

Pricing: Free for free events, service fees apply for tickets sold

9. Azavista

Azavista

Azavista, an all-in-one event management solution, makes it easy to execute and manage events – streamlining event planning and providing data-driven reporting.

Top features:

  • Event request workflow
  • Task & project management
  • Registration & participant management
  • Onsite check-in & badge-printing
  • Program & Session Management

What’s unique about this tool: Book meeting rooms, speakers, and catering teams – all within one single app.

Pricing: On request

10. Grenadine

Grenadine

Grenadine is an event-management software system that helps you plan and organize events including conventions, conferences, product launches, and seminars.

Top features:

  • Invite/register attendees
  • Manage speakers and participants
  • Get paid as tickets sell
  • Event budgeting and finances

What’s unique about this tool: Grenadine allows attendees to build their own schedules for an event.

Pricing: From $79.95 month/user

11. Social Tables

Social Tables Event Planner

Social Tables is an event diagramming and management platform that helps event managers build direct relationships with event leads.

Top features:

  • Powerful analytics
  • Easy distribution on marketing channels
  • Interactive floor plans
  • Live collaboration

What’s unique about this tool: Show stakeholders exactly how an event space can fit their needs with virtual venue tours.

Pricing: Free and paid plans from $99/month

12. Ems

EMS event planning software

Ems is a conference and event management software system designed to help manage rooms, resources, stakeholders, and services all from one central location.

Top features:

  • Create reservations
  • Invite attendees
  • Track resource usage
  • Generate invoices
  • Create utilization reports

What’s unique about this tool: Assign details, photos, floor maps, and resources to each event space.

Pricing: On request

13. Artifax

Artifax Event Planning

Artifax is a venue and event management software designed with the arts and cultural industries in mind.

Top features:

  • Built-in booking wizards, user-definable templates, and task-driven workflows
  • Create your own booking types, activities, statuses, cost centers, and departments
  • Track resource usage

What’s unique about this tool: Easily manage staffing for events with scheduled timelines and contact management.

Pricing: $360/month

14. Certain

Certain Event Software

Designed with event professionals in mind, Certain is an event management solution that uses automation to streamline the event management process.

Top features:

  • Engage attendees with personalized experiences
  • Deliver a fully branded event.
  • Achieve ROI by capturing deep attendee insights

What’s unique about this tool: Give each attendee a unique experience by using event data to deliver real-time communication, personalized agendas, and more.

Pricing: On request

15. Arlo

Arlo Event Planning Software

Arlo is a training management software solution designed to help streamline the training of event teams.

Top features:

  • Online registration
  • Event & course management
  • Website integration
  • E-learning portals
  • Customer relationship management

What’s unique about this tool: Create beautiful training and event websites on WordPress, Joomla, and Drupal with popular integrations.

Pricing: From $99 month/admin + usage

16. Gather

Gather Event Management Software

An event management system designed to simplify event booking and planning, Gather helps event teams stay-to-up-date and on schedule.

Top features:

  • Embedded lead forms
  • Customer relationship tools
  • PCI-compliant payment options
  • Plan and track all events from your phone or laptop
  • Monitor past, present, and future bookings

What’s unique about this tool: From proposals to invoices, Gather automatically generates, updates and stores all event-related forms and documents in one place for easy access.

Pricing: On request

17. Hubb

Hubb Event Management Software

Hubb is a virtual conference and event management platform that automates the complex workflows & tasks required to collect, manage and market content for your next event.

Top features:

  • Collect, select, manage & update session content
  • Task management solutions
  • Content marketing solutions

What’s unique about this tool: Make sure the right people are at the right place – at the right time – with the Hubb Staffing Manager.

Pricing: On request

18. Zkipster

Zkipster event managemenr

Zkpister is an event planning and management software created for event, marketing, and public relations professionals.

Top features:

  • Guest check-in
  • Event Reports
  • Custom online invitations
  • Dynamic seating charts
  • CRM integrations

What’s unique about this tool: Create events, guest lists, and guest profiles with simple templates, or easily import from MS Excel or spreadsheets.

Pricing: Pay by event or monthly from $169/month


FURTHER READING