36 Team Collaboration Tools for Effortless Project Management
WHAT’S THE best team collaboration tool?
There’s no right or wrong answer to this question. It depends on the size of your team, the type of projects you’re working on, and your team members’ collaboration needs. And these are only a few most popular factors.
Often, teams need to test multiple collaboration tools before finding the one and only that fills all their requirements. If you haven’t tried a new tool for some time, now is a good time to do it.
Up next, you’ll find the top 36 team collaboration, divided into three categories for faster research.
- Communication & collaboration
- Project management
- Time tracking
See the top features of each tool, and read what makes them special compared to other software.
Communication & collaboration:
Fleep is next generation messenger built for ultimate project collaboration: chatting with team members and scheduling lightweight tasks. If you’re tired of countless email conversations that take hours to conduct, you should give Fleep a try.
Chatting with team members and partners
Email compatibility – non-users receive ordinary emails
Creating group chats
Can be used on PC or Mac, Android or iPhone
Pin important messages to the side of each conversation
Sharing files and images
Integration with Google Hangouts
What’s special about this tool: Fleep delivers a channel for seamless collaboration via Fleep itself, email, Google Hangouts, so you never need to leave the tool to get your messages across yo other people.
Pricing: Free, Premium €1 user/month (advanced file-sharing and premium support)
Slack is the perfect team collaboration tool for teams who need to be in constant communication. By creating Slack channels and setting up notifications, you’ll boost your team’s productivity and get a better overview of all your tasks and projects.
Team communication and chat
Integrate with Google Drive, Box or Dropbox to share files
Set up reminders
Highlight words to be notified as they appear in conversations
Use @everyone tag to send a message to the entire team
Use advanced search
What’s special about this tool: In addition to popular chatting features, Slack has many shortcuts and hacks that help to increase the productivity levels of your team collaboration.
Pricing: Free basics, Standard plan $8 user/month, Plus plan $15 user/month
Skype is the best-known collaboration tool that facilitates online video calls. What makes Skype so popular is its useful combination of video chat and messaging. And it’s fairly inexpensive compared to other communication tools.
Chat groups for various teams
Notifications based on mentions
What’s special about this tool: Skype enables video calls with up to 250 people. If you work as a small team of less than 25 people, conducting video calls is even simpler (and free).
Pricing: Free (Up to 25 people on group audio calls), Skype for Business from €1.7 user/month
If you’re looking for a completely new team management experience, you need to try Notion. This tool helps to plan and discuss projects, share everything with the team, and keep track of all ideas. If you like to use Slack, you can integrate it with Notion for a faster and streamlined communication.
Taking notes + sharing files
Commenting on anything
Personal weekly checklist
Serves as a shared whiteboard
What’s special about this tool: “Notion is like the LEGO set for collaboration software (or Minecraft, if you are from a younger generation). It lets you assemble workflows that work best for your team, as easy as using a text editor.” – Ivan Zhao, Co-founder of Notion
Pricing: Free up to 5 users, Pro plan $5 user/month
5. Evernote Business
Evernote Business is similar to the note-taking app Evernote, only that it makes it possible to share your ideas with a large team. This team collaboration tool resembles to a huge virtual whiteboard that lets everyone contribute their ideas and knowledge.
All features of Evernote Premium
Collect, save, and share documents
Search inside PDFs and Word docs without opening them
What’s special about this tool: Evernote Business lets every team member contribute their best ideas in a matter of seconds. Later, the entire team can review all the topics using the presentation mode.
Pricing: €12 user / month
ProofHub makes it easier to share and discuss ideas across the entire team. Moreover, it serves as a simple project management tools with task management features
Assigned user roles
Online team discussions
Sharing and saving files
Task dependencies and delegating
Reporting and tracking projects
What’s special about this tool: ProofHub is easy-to-use and improves the way your team collaborates. Getting used to this new tool takes about one day.
Pricing: Individual plan (up to 10 projects) $20/month, Startup plan (up to 40 projects) $50/month, Unlimited plan (unlimited projects) $150/month
If other collaboration tools make it easier to chat with team members, Deekit takes a huge step towards visual communication. You can create online whiteboards with drawings, graphs, and texts, and collaborate with all your team members.
Drawing and writing on the whiteboard
Saving previous whiteboards
What’s special about this tool: Being a whiteboard, Deekit sets no limitations on what you can share with your team. This makes it a perfect tool for SWOT analysis, discussing business plans, explaining a visual project roadmap, etc
Similar to Skype group chats, appear.in lets you create online meeting rooms for video calls. It’s a great tool for teams that already use a chat collaboration tool but also need a tool for online video calls.
Send messages and links in text chat
Claim your own personal video room
Set a custom background image of the room
Lock the room for private conversations
Share your screen
What’s special about this tool: Instead of adding all your group members to an online video call service, you can simply create an online meeting room and share the link with all participants.
Pricing: Free up to 8 people, Premium coming soon
Yammer is a widely used enterprise network tool. It gives you a platform to communicate and collaborate privately with your colleagues.
Signing up with company emails
Team chat and collaboration
Public and private chats
What’s special about this tool: Instead of using their personal email accounts, employees can be added by their corporate emails. You can also safely collaborate with partners and customers using Yammer’s External Groups.
Mural brings clarity to your teamwork by giving you tools for sharing ideas and seamless collaboration. It helps to communicate ideas more clearly and deliver the idea so that everyone understands it.
Visually organize your thoughts
Drop your ideas on a shareable canvas
Add comments to team members’ ideas
Voting for better decision-making
Real-time activity feed
What’s special about this tool: Mural gives you the full package that you need for seamless and productive team collaboration. It is a great tool for remote creative and design teams.
Pricing: Startup plan (up to 5 members) $29/month, Business plan beginning from $1500 /year
Ideaflip makes it easier for your team to turn thoughts into ideas, share them and refine them – whether you’re all in the same room or on the other side of the world.
Brainstorm as a group
Use a simple online whiteboard to explain your ideas
Comment on each other’s ideas
Upload PDFs and CSV files
Export in PDFs
What’s special about this tool: Using Ideaflip is fun. Although it might not be as effective as Slack, it certainly boosts your team’s creativity, and encourages people to share more new ideas.
Scribblar takes creative brainstorming and artwork revision to a whole new level. This collaboration tool lets you create online collaboration rooms to chat with your team and discuss your projects.
Chat, audio, virtual whiteboards
Can be used for teaching sessions
What’s special about this tool: Scribblar lacks the agility of many popular team collaboration tools but it can be used as a tool for organizing remote training sessions.
Pricing: Starter plan $16/month, Standard plan $24/month
13. Concept inbox
Concept inbox is a cool collaboration software for creative teams and their partners and clients. It helps to streamline the entire creative process from planning to prototyping to approved designs.
Prototyping high-quality web, mobile and tablet apps
Commenting on designs and ideas
Realtime annotations and comments
Sharing videos, design image files and PDFs
Real time collaboration
Discussing work with clients or stakeholders
Creative project history
What’s special about this tool: Concept inbox is the perfect tool for design teams working closely with clients. Getting approvals has never been easier.
Pricing: Starter plan (up to 3 projects) $14/month, Unlimited plan (unlimited projects) $25/month, Small team plan (up to 5 users) $49/month
Cage is all about improving the way creative teams collaborate and work. It helps your team to manage projects, comment on all important aspects, and have team discussions on video.
Manage and create projects
Make notes and comments
Keep track of revisions
Get approvals from clients
Manage your projects, clients and work on a dashboard
Have video conversations
Password protection for your projects
What’s special about this tool: Cage combines project management and efficient collaboration. For example, you can plan projects and organize video calls by using a single collaboration tool.
Pricing: Personal plan (for individuals) $24/month, Basic plan (for small teams) $49/month, Plus (for up to 20 users) $89/month
Prezly helps corporate communication teams speed up their workflow with a platform for newsrooms, contact management, and outreach. In streamlines the way you manage your stakeholder collaboration, making it easier to deliver projects fast.
Keep track of your brand’s stakeholders
Reach stakeholders quickly with beautiful multimedia emails
Create attractive and multifunctional online newsrooms
What makes this tool unique: Prezly is focused on collaboration with partners and clients. You can manage the entire communication history and client base in one place and never lose track of important contacts.
Pricing: From $150/month.
Trello is a multifunctional kanban-style dashboard for organizing your thoughts and keeping track of project progress.
Task and idea management board
Organizing lists by dates or priority
Commenting and collaboration
Creating multiple task boards
Attaching pictures and files
What’s special about this tool: Trello lets you drag-and-drop tasks and ideas between different statuses, making daily task management fun and intuitive. It is a great project management tool for small teams with simple projects.
Pricing: Free, with extra cost of $5/month for Trello Gold
Basecamp is used by thousands of project teams around the world. It makes it easy to manage the project while sharing them with clients for quick feedback on small changes and updates.
Reporting on project performance
Separate dashboards for client collaboration
Message boards for discussing projects and ideas
Email and desktop notifications
Projects with multiple users and tasks
In-app team collaboration and commenting
What’s special about this tool: Basecamp takes only 10 minutes to set up and is easy-to-use. It provides the minimal amount of features needed for efficient project management.
Pricing: $29/month for unlimited users
Scoro is the most comprehensive project management tool you can find. It has features for everything from project planning to collaboration to billing your clients for completed work. But there’s more to Scoro – it serves as an all-in-one business management solution where you can manage all your tasks, projects, client base, and finances.
Project management + meeting scheduling
Task management, to-do lists, notifications, and reminders
Assigning and delegating tasks
Commenting on projects
Reporting on work, sales performance, budgets, etc.
Invoice templates and automated monthly billing
Emailing invoices to clients
What’s special about this tool: Scoro is the perfect remote employee management software, combining team collaboration tools with efficient project management and billing, making it easy to manage your entire company in one place.
Pricing: Express (the most basic) $11 user/month, Plus (great for project management) $22 user/month, Premium (for work management in agencies) $33 user/month
Float makes it easier to keep track of everyone’s schedule while bringing more clarity to project management.
Task scheduling and project planning
Planning on a visual interface
Setting individual availabilities
Simple reporting on work
What’s special about this tool: While Float is a perfect tool for anyone who needs to keep track of the team’s schedule. Individual availability tracking makes it easier to notice when someone’s out of work, and needs new tasks assigned to them.
Pricing: up to 10 people $29/month, up to 30 people $55/month, up to 100 people $250/month,
Brightpod is a project management tool with features that allow users to create projects, called Pods, which are complemented with tasks and milestones.
Projects with tasks, priorities, and milestones
Cardboard layout for task management
Individual dashboards for team members
What’s special about this tool: When creating a project (or Pod) with Brightpod, you can use a Pod template for a faster project set-up. Moreover, your team will get a more customized project experience.
Pricing: Professional (up to 15 projects)l $29/month, Studio (up to 45 projects) $59/month, Agency (unlimited projects) $100/month
FunctionFox has many helpful project management features, such as milestone tracking and budget comparison. It also has a nice user interface, making it pleasant to use.
Scheduling meetings and tasks
Interactive real-time reports
Projects with tasks and milestones
Comparing estimated budgets with actual figures
To-do lists and time-tracking
What’s special about this tool: FunctionFox lets users create visual dashboards that can be customized according to personal preferences. This way, you always have an overview of your team’s work progress.
Pricing: Classic plan $5 user/month ($35/m for 1st user), Premier plan (advanced project management) $10 user/month, In-House plan for creative teams $15 user/month
If you’re a small project team that bills clients based on time worked, Nutcache might be your next go-to tool. In addition to project management, you can also bill clients with this tool.
Time tracking and billing
Collaborating with your team
Managing projects and tasks
Expense management and budgeting
Linking projects with clients
What’s interesting about this tool: Nutcache has an easy-to-use user interface, so it takes less time to get used to the product.
Pricing: Free up to 20 users (limited features), $6 user/month for project management features, $15 user/month for unlimited features
Wrike combines simple design with efficient project management tools to empower teams all over the world. It is a powerful tool for managing and collaborating on projects.
Reporting and tracking team’s work
Project planning and dashboards
Quick overview of team’s workload and deadlines
Real-time newsfeed and activity stream
What’s special about this tool: Wrike has the approach of organizing project management. They also like to boost teams’ productivity levels.
Pricing: Free up to 5 users, Professional plan 5 users: $49/month, 10 users: $99/month, 15 users : $149/month
Read more: 6 PM Software Features That Will Skyrocket Your Project Performance
24. Zoho Projects
Zoho Projects is part of the Zoho software bundle. It provides features for project planning and file sharing.
Task lists with multiple tasks and milestones
Document and file management
Time tracking and time sheets
Gantt charts and collaboration
Cardboard-like grid to monitor all tasks
Collaboration, team intranet, and shared calendar
What’s special about this tool: Zoho projects can be integrated with Zoho CRM and other tools to manage almost every aspect of your company with one software tool.
Pricing: Express plan (up to 20 projects) $25/month, Premium plan (up to 50 projects) $50/month, Enterprise plan (unlimited projects) $99/month; CRM and other additional features come with an extra price tag.
Teamweek is a timeline-based project management tool that lets teams schedule their upcoming tasks and meetings into a shared calendar. It gives a quick and accurate overview of your team’s work and upcoming projects.
Simple Gantt-chart interface
Scheduling work well into the future
Drag-and-drop task management
Seeing team members’ availability
What’s special about this tool: Teamweek serves as an add-on to more comprehensive project management tools, making time-scheduling super easy. If you need a tool for scheduling your team’s availability, check it out.
26. Active Collab
Active Collab combines billing and project management, making it easier to plan and track your team’s projects. Moreover, you’ll get features for team collaboration and real-time communication.
Commenting on tasks and mentioning colleagues
Gantt-like planning feature
Creating tasks with multiple users and deadlines
Filtering tasks by users, dates and labels
A shared team calendar for collaboration
Time tracking and billing
What’s special about this tool: Active Collab improves the team’s collaboration and makes it more fun. Every user can set a custom theme for their platform for a quick touch of personalization.
Pricing: 5 members $25/month, 15 members $49/month, 30 members $99/month, 60 members $199/month, unlimited members $299/month
Time tracking tools
Toggl is a no-hassle time tracking software that integrates with tens of different project management tools. It is perfect for companies with many different departments and teams and makes the project manager’s life a lot easier.
Unlimited projects and clients
Instant overview of your billable time and team progress
Professional reports delivered directly to customers or team managers
Real-time time entries and collaboration
Offline time tracking & mobile functionalities
Integration with your favorite productivity tools
What’s special about this tool: Toggl is completely focused on time tracking, which means that they’re really good at it.
Pricing: PRO plan (for time tracking) $10 user/month, PRO PLUS plan $20 user/month, BUSINESS plan $59 user/month
Harvest is one of the best-known time billing tools on the market. Your team will get up to speed fast and can track their time, however (and wherever) they want—on their laptop, iPhone, Android, or even on the Apple Watch. Simple and quick time entry means there’s no excuse not to track, and you’ll have the data you need to bill accurately and budget wisely.
Time tracking from any browser, computer, or mobile
Creating estimates and invoices based on the time worked
Real-time reports on time spent
What’s special about this tool: Harvest is an excellent tool for teams thanks to its timesheet approval function that lets team managers view and approve team’s time and expenses.
Pricing: Solo plan (up to 3 users) 1st user $12 /month + $10/month for each additional user, Basic plan (5 to 9 users) 1st 5 users $49 /month + $10/month for each additional user, Business plan (for 10+ users) 1st 10 users $99 /month + $10/month for each additional user
Read more: 40 Productivity Tips Used by High-Achievers [Infographic]
FreshBooks wants to make your accounting job easier and less intimidating, providing you with the tools for invoicing, expense tracking, and time management. You can automate most of your billing activities and have more time for projects and meetings.
Time tracking and billing for work
Automatically importing and categorizing expenses from bank accounts and credit cards
Upload and share files
Track spending with expense reports
Reports on received payments and billing history
Keep tabs on project progress and get feedback from your team
What’s special about this tool: FreshBooks is one of the leading cloud accounting systems for small businesses.
Pricing: Evergreen plan $29.95/month (bill up to 200 clients), Mighty Oak plan $39.95/month (bill an unlimited number of clients)
If you’re looking for a simple yet powerful time tracking tool, Paymo might have the answer. The tool brings project management, work reporting, and time billing under one roof, making it easier to get an overview of your team’s performance.
Tracking the time spent on tasks and projects
Thorough work reports
Dashboard to see your team’s performance
Billing customers for completed tasks
Integrated project accounting
What’s interesting about this tool: With Paymo Plus, you can automate the time tracking completely. All you need to do is download the desktop app, set it up, and at the end of each day, categorize all your time entries.
Pricing: $8.95/user per month + project accounting add-on for $9.95 per month
Freckle’s mission is to make time tracking fast, easy, and almost fun so that your team would do it with pleasure.
Dashboard about time expenditure
Categorizing people and running reports
Time tracking and time sheets (can be exported)
Invoicing and billing for the time worked
Mac timer app, iPhone app, mobile web app
What’s interesting about this tool: Freckle uses tags to track projects and to navigate between billable and non-billable tasks. This makes adding time entries a quick and easy process.
Pricing: Team plan starts with 5 users $49/month, extra users $10/month/user, Organization plan starts with 25 users $199/month, extra users $8/month/user
WorkflowMax tops time tracking features with extensive work management, billing, sales, and productivity. It’s a great collaboration tool for creative teams.
Tracking time and reporting
Projects with tasks and deadlines
Sending Invoices and Quotes based on templates
Customized fields for detailed reporting
What’s special about this tool: WorkflowMax has a range of online collaboration tools helping you to work together with clients, staff, and contractors.
Pricing: Free Forever (2 Projects) $0/month , Personal (5 Projects) $12/month, Startup (15 Projects) $49/month, Small Office (40 Projects) $99/month, Office (85 Projects) $149/month, Professional (200 Projects) $249/month
Hubstaff helps to track the time spent on work as well as your team’s leisure time. It’s a great option for organizations looking to track all the time spent at work (not just the time spent on tasks).
Tracking the time spent on tasks with screenshots
Tracking the time spent on websites + desktop apps
Reporting on the team’s time usage
Billing clients for projects
Making payments to employees based on the time worked
Keyboard & mouse activity level data
What’s interesting about this tool: Many companies use Hubstaff to check on their remote workers and to deliver payments based on the time worked.
Pricing: Basic plan $49/Month for 10 users, Premium plan $99/ Month for 10 users ($0.99 per user)
BillQuick has built a tool that’s easy to use even when you’re not around your computer. In addition to time tracking, it provides a comprehensive set of time management features such as invoices and an overview of all expenses.
Tracking time off, overtime, compensation time, vacations, etc.
Project management and work reporting
Generating invoices and billing clients
Running multiple timers concurrently
Attaching pictures, documents, and web links to time and expense records
Emailing invoices as PDFs
What’s interesting about this tool: BillQuick has a tool called Employee Workload Forecaster that lets you see the tasks assigned to each team member.
Pricing: Professional plan $19.95 user/month, Enterprise plan (unlimited features) $24.95 user/month
ClickTime helps businesses track both billable time as well as employee time usage. You’ll get complete control over your budgets and receive accurate timesheets.
Online timesheets and billable time entries
Time tracking with stopwatch
Dynamic billing rates
Analyzing project profit, costs, and billings
Reporting on employee and project performance
Forecasting the time needed for tasks
What’s interesting about this tool: ClickTime is focused on improving your team’s workflow and helps to plan your budgets and time more efficiently.
Pricing: Corporate plan (time tracking + budgeting) starts at $12 user/month (max 200 users)
LiquidPlanner is a collaboration tool that combines project management and time-tracking, making it easier to communicate with team members and share ideas.
Estimating a realistic range of time to complete tasks
Commenting on tasks and schedule
Task-specific collaboration boards
Resource management/scheduling screen
Adding notes to projects
What’s special about this tool: LiquidPlanner has an interesting methodology for project management – it helps teams to set realistic deadlines based on best-case and worst-case scenarios.
Pricing: Standard plan (up to 50 projects) $29 user/month, Professional (includes dashboards and up to 300 projects) $39 user/month
In case you need a quick recap, here are all the tools:
Collaboration and communication: Fleep | Slack | Skype | Notion | Evernote Business | ProofHub | Deekit | appear.in | Yammer | Mural | Ideaflip | Prezly
Project management: Trello | Basecamp | Scoro | Float | Birghtpod | Nutcache
| Wrike | Zoho Projects | Teamweek | Active Collab
Time tracking: Toggl | Harvest | FreshBooks | Paymo | Freckle | WorkflowMax | BillQuick | Hubstaff | ClickTime | LiquidPlanner
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