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32 Team Collaboration Tools To Check Out Right Now

What’s the best team collaboration tool? There’s no right or wrong answer to this question. It all depends on the size of your team, the type of projects you’re working on, and the needs of your team members. And that’s just the tip of the iceberg – there are a  lot more factors to take into consideration (but more on this later).

What are team collaboration tools?

Team collaboration tools help facilitate collaboration and communication between team members – even if they’re not physically working in the same space. The aim of team collaboration software is to bring employees together and provide them with the tools needed to work together on projects. 

What are the main features of collaboration tools?

While some collaboration tools will be designed specifically to enhance collaboration and communication, other tools will combine those features with other capabilities (i.e., task management, resource management, and project management) to increase overall productivity and efficiency. 

Some of the most common features of collaboration tools include:

  • File-sharing
  • Video-conferencing and calling solutions
  • In-app messaging solutions
  • Collaborative documents (i.e., sticky notes, dashboards, and whiteboards)
  • Checklists
  • Log-files
  • Real-time reports
  • Time-scheduling solutions
  • Time-tracking solutions
  • Invoicing and billing

When searching for collaboration tools, make sure you take features into account – what objectives are you trying to achieve with this tool? If it’s to improve your overall collaboration and project management, you’ll want to pick a tool that brings together a variety of different features under one app.

How can collaboration tools improve team communication?

The great thing about team collaboration software is that it can be used anywhere, regardless of location. This makes it especially useful for hybrid and remote teams operating in different countries since it provides a suite of tools that can be used to align business goals and get employees working together efficiently.

As well as facilitating communication, team collaboration tools can also be used to help organize and keep track of projects – helping to avoid any miscommunication or useless back-and-forth comms. 

Other popular benefits of team collaboration tools include:

  • Saving time and resources
  • Boosting team connection and facilitating ‘watercooler’ moments within virtual settings
  • Increasing productivity and efficiency
  • Replacing messy spreadsheets and outdated paper processes with seamless work-management solutions
  • Giving businesses the tools – and confidence – needed to hire global talent
  • Facilitating idea-sharing 
  • Improving employee retention
  • Improving scheduling capabilities 

How do you choose the right team collaboration tool for your business?

With so many different employee collaboration tools available, it can be tricky to find the right one for your business needs. As well as taking your budget into mind, you’ll also want to consider the following factors:

  • Is it secure?
  • Does it have a relatively quick set-up time?
  • Is it created by a trustworthy provider?
  • Does it come equipped with manual updates and customer support?

Most collaboration tools also offer free trials, giving you a chance to explore different software systems and find the one that fits your needs exactly. 

What are the best team collaboration tools?

1. Scoro

Reports Scoro

Scoro is the most comprehensive project management and collaboration tool you can find. It has features to assist in all aspects of business – from project planning and collaboration to billing and invoicing solutions. But there’s more to Scoro – it also serves as all-in-one business management software where you can manage all your tasks, projects, client base, and finances.

Top features:

  • Project & task management
  • To-do lists, notifications, and reminders
  • Assigning and delegating tasks
  • Reporting on work, sales performance, budgets, etc.
  • Invoice templates and automated monthly billing
  • Time tracking and billing
  • Collaboration tools for remote teams

What’s special about this tool: Scoro is the ideal remote employee management software, combining team collaboration tools with efficient project management and billing solutions, making it easy to manage your entire company from one central location.

Pricing: From $26 user/month

Try our 14-day free trial today!

2. Notion

Team collaboration tools

If you’re looking to refresh your team management experience, try Notion. This tool helps to plan and discuss projects, collaborate with the team, and keep track of all ongoing tasks. You can also integrate Notion with slack for faster and streamlined communications.

Top features:

  • To-do lists
  • Weekly planner
  • Taking notes + sharing files
  • Commenting on anything
  • Planning projects
  • Personal weekly checklist
  • Serves as a shared whiteboard

What’s special about this tool: Easily assemble workflows and schedules that are personal and specific to each of your team members. 

Pricing: Free up to 5 users, Pro plan $5 user/month

Check out this list of Notion alternatives!

3. Slack

Team collaboration tools

A team collaboration tool designed to facilitate communication, Slack provides a host of in-app messaging capabilities and channels, boosting your team’s productivity and giving you a better overview of tasks and projects.

Top features:

  • Team communication and chat
  • Integrates with Google Drive, Box, or Dropbox
  • Reminders
  • Use @everyone tag to send a message to the entire team
  • Leverage automated chats with Slack bots

What’s special about this tool: In addition to popular chatting features, Slack also features a variety of shortcuts and ‘hacks’ that help to increase the productivity levels of your team and improve collaboration.

Pricing: Free basics, Standard plan $8 user/month, Plus plan $15 user/month

Read on: Top Team Collaboration Mistakes, And How You Can Avoid Them

4. Evernote Business

collaboration software

Evernote Business is similar to the note-taking app Evernote – the only difference is that it’s made specifically for larger teams. Featuring a virtual whiteboard, Evernote Business gives everyone on your team the chance to contribute their ideas and take part in a virtual discussion.

Top features:

  • All features of Evernote Premium
  • Collect, save, and share documents
  • Presentation mode
  • Idea boards

What’s special about this tool: Evernote Business lets every team member contribute their best ideas via a virtual whiteboard, and offers a ‘presentation mode’ which allows employees to review all topics and discussions.

Pricing: €13.25 per user/month

Read more: Team Management Software For Maximizing Productivity

5. ProofHub

Team collaboration tool

ProofHub – a work management and collaboration software tool – makes it easier to share and discuss ideas across the entire team. 

Top features:

  • Assigned user roles
  • Online team discussions
  • Sharing and saving files
  • Task dependencies and delegating
  • Reporting and tracking projects

What’s special about this tool: ProofHub is easy-to-use and improves the way your team collaborates and only takes a day to fully set up and integrate within your team.

Pricing: Starting from $20 per month (up to 10 projects)

Read on: 43 Best Project Management Software and Tools

6. Concept inbox

Team collaboration tool

Concept Inbox is a collaboration software tool designed specifically for creative teams and their partners. It helps to streamline the entire creative process from planning to prototyping approved designs.

Top features:

  • Prototyping high-quality web, mobile, and tablet apps
  • Commenting on designs and ideas
  • Real-time annotations and comments
  • Sharing videos, design image files, and PDFs
  • Real-time collaboration

What’s special about this tool: Concept Inbox is an ideal tool for design teams who work closely with clients and partners, helping to facilitate collaboration and communication.

Pricing: From $14/month

7. Cage

Cage team collaboration tool

Cage is all about improving the way creative teams collaborate and work. It helps your team manage projects and communicate with one another via video calls and in-app messaging features.

Top features:

  • Manage and create projects
  • Make notes and comments
  • Keep track of revisions
  • Get approvals from clients
  • Manage your projects, and clients and work via dashboards
  • Video conferences

What’s special about this tool: Cage combines project management and collaboration tools in an all-in-one work management solution, reducing the need to toggle between multiple apps.

Pricing: From $24/month

Read more: 3 Ways to Improve Team Collaboration and Succeed With Team Management Software

8. Prezly

Team collaboration tools

Prezly helps corporate communication teams speed up their workflow with a platform for newsrooms, contact management, and outreach. It streamlines the way you manage your stakeholder collaboration, making it easier to deliver projects on time and within budget.

Top features:

  • Keep track of your brand’s stakeholders
  • Reach stakeholders quickly with beautiful multimedia emails
  • Create attractive and multifunctional online newsrooms

What’s special about this tool: Manage your entire communication history and client base from one central location and never lose track of important contacts.

Pricing: From $150/month.

9. Microsoft Project


Microsoft Project helps to streamline project, resource, and portfolio management and has over 20+ million users.

Top features:

  • Project scheduling & costing
  • Resource management
  • Reporting & business intelligence
  • Built-in project templates
  • Project timelines

What’s special about this tool: Integrate Microsoft Project with Microsoft Teams to facilitate collaboration between team members with chats, meetings, file-sharing, and video conferencing.

Pricing: From $30 month/user for cloud platform, from $1,159 for on-premise software (for one PC)

Check out this Microsoft Project alternative!

10. Fleep

Team collaboration tools

Fleep is a next-generation messenger built with project collaboration in mind, featuring chat functions and scheduling tools.

Top features:

  • Chatting with team members and partners
  • Email compatibility – non-users receive ordinary emails
  • Pin important messages to the side of each conversation
  • Sharing files and integration with Google Hangouts
  • Integration with Google Hangouts

What’s special about this tool: Fleep offers multiple channels for seamless collaboration via integrations with email and Google Hangouts, so you never need to leave the app to send and receive messages.

Pricing: Free, Premium €1 user/month (advanced file-sharing and premium support)

Read on: 7 Stories That Prove The Importance Of Teamwork

11. Skype

Team collaboration tools

Skype is a popular collaboration tool that delivers online video conferencing solutions and in-app messaging capabilities.

Top features:

  • Video chat
  • Messaging
  • Conference calls
  • Group chats for different teams
  • Notifications based on mentions

What’s special about this tool: Skype enables video calls with up to 250 people. If you work as a small team of fewer than 25 people, conducting video calls is even simpler (and free).

Pricing: Free (Up to 25 people on group audio calls), Skype for Business from €1.7 user/month

Read more: How to Improve Your Project Management With Scoro in Six Steps


Team communication tool

Similar to Skype group chats, lets you create online meeting rooms for video calls. It’s a great tool for teams that already use a chat collaboration tool but also need a tool that provides video and messaging solutions.

Top features:

  • Send messages and links in text chat
  • Claim your own personal video room
  • Set a custom background image for the room
  • Lock the room for private conversations
  • Screen-sharing

What’s special about this tool: Instead of adding all your group members to an online video call service, you can simply create an online meeting room and share the link with all participants.

Pricing: Free up to 8 people, Premium coming soon

13. Yammer

Team communication tool

Yammer is a widely used enterprise network tool for teams looking to collaborate and communicate with each other internally.

Top features:

  • Signing up with company emails
  • Team chat and collaboration tools
  • Sharing documents
  • Chat groups
  • Public and private chats

What’s special about this tool: Instead of using their email accounts, employees can only be added to calls via their corporate emails – making team chats more private and secure. You can also safely collaborate with partners and customers using Yammer’s External Groups.

Pricing: N/A

14. Mural

Team communication tool

Mural is an employee collaboration software system that enhances teamwork with tools designed to facilitate idea-sharing and seamless collaboration. 

Top features:

  • Visually organize your thoughts
  • Drop your ideas on a shareable canvas
  • Share files
  • Live conversations
  • Add comments to team members’ ideas
  • Voting for better decision-making
  • Real-time activity feeds

What’s special about this tool: Mural is a seamless collaboration tool geared specifically towards creative teams.

Pricing: Startup plan (up to 5 members) $29/month, Business plan beginning from $1500/year

15. Ideaflip

Team collaboration tools

Ideaflip is an online sticky note tool that makes it easier for your team to turn thoughts into ideas, share them, and refine them – making it ideal for hybrid and remote teams.

Top features:

  • Brainstorm as a group
  • Use a simple online whiteboard to explain your ideas
  • Comment on each other’s ideas
  • Upload PDFs and CSV files
  • Export in PDFs

What’s special about this tool: Ideaflip puts a fun spin on collaboration and can help spark your team’s creativity, inspiring employees to open up and share their ideas.

Pricing: $16/month

16. Scribblar

Teamwork tool

Scribblar is an online whiteboard and collaboration tool that takes creative brainstorming and artwork revision to a whole new level, complete with chat rooms for your employees to discuss projects.

Top features:

  • Chat, audio, and virtual whiteboards
  • Can be used for teaching sessions

What’s special about this tool: As well as being used to facilitate collaboration between team members, Scribblar can also be used to organize and set up remote training sessions for new employees.

Pricing: Starter plan $16/month, Standard plan $24/month

Everything about your business, one click away

17. Basecamp

project management tool

Basecamp is a project management tool used by thousands of project teams around the world. As well as making it easy to manage projects, Basecamp also makes it easy to collaborate and communicate with clients (i.e., by facilitating feedback via file-sharing).

Top features:

  • Reports on project performance
  • Separate dashboards for client collaboration
  • Message boards for discussing projects and ideas
  • Email and desktop notifications
  • Projects with multiple users and tasks
  • In-app team collaboration and commenting

What’s special about this tool: Basecamp only takes 10 minutes to set up and is relatively simple to use, making it easy to integrate within existing systems.

Pricing: $29/month for unlimited users

Read on: Basecamp Alternative for Project Management and Collaboration

18. Float

project management tool

Float is a resource management platform that makes it easy to keep track of everyone’s schedule while bringing more clarity and transparency to project management.

Top features:

  • Task scheduling and project planning
  • Planning on a visual interface
  • Setting individual availabilities
  • Simple work reports

What’s special about this tool: Individual availability tracking makes it easy to notice when someone isn’t being utilized fully, so you can assign them extra tasks – particularly when resources are being stretched thin.

Pricing: From $29/month

19. Brightpod

project management tool

Brightpod is a project management tool with features that allow users to create projects, also known as Pods, which are complemented by tasks and milestones.

Top features:

  • Editorial calendar
  • Projects with tasks, priorities, and milestones
  • Cardboard layout for task management
  • Time-tracking
  • Individual dashboards for team members
  • File-sharing

What’s special about this tool: When creating a project (or Pod) with Brightpod, you can use a Pod template for a faster project set-up.

Pricing: From $29/month

20. FunctionFox

project management tool

FunctionFox is an online timesheet tool with many helpful project management features, such as milestone tracking and budget comparison.

Top features:

  • Scheduling meetings and tasks
  • Interactive real-time reports
  • Projects with tasks and milestones
  • Comparing estimated budgets with actual figures
  • To-do lists and time-tracking

Read on: Business Budgeting Software

What’s special about this tool: FunctionFox lets users create visual dashboards that can be customized according to personal preferences. This way, you always have an overview of your team’s work progress.

Pricing: From $5/month

21. Nutcache

project management tool

If you’re a small project team that bills clients based on time worked, Nutcache might be an ideal tool for you. In addition to project management, this tool also features billing and invoicing solutions to help you keep on top of client payments.

Top features:

  • Time tracking and billing
  • Collaboration tools
  • Project and task management features
  • Expense management and budgeting
  • Links projects with clients

What’s special about this tool: Nutcache has a simple and intuitive user interface, making it easy to integrate the tool within existing set-ups and systems.

Pricing: From $6 per month/user

22. Toggl Plan

Team collaboration tools

Toggl Plan is a project management and resource management tool that lets teams schedule their upcoming tasks and meetings into a shared calendar. It also delivers a quick and accurate overview of your team’s work progress and any upcoming projects.

Top features:

  • Simple Gantt-chart interface
  • Scheduling work well into the future
  • Drag-and-drop task management
  • Project management tools

What’s special about this tool: Toggl Plan serves as an add-on to more comprehensive project management software systems and is ideal for teams that require an efficient time-scheduling tool.

Pricing: Free

23. Active Collab

Team collaboration tools

ActiveCollab combines billing and project management, making it easier to plan and track your team’s projects – as well as offering team collaboration and communication features.

Top features:

  • Commenting on tasks and mentioning colleagues
  • Gantt-like planning feature
  • Creating tasks with multiple users and deadlines
  • Filtering tasks by users, dates, and labels
  • A shared team calendar for collaboration
  • Time tracking and billing

What’s special about this tool: ActiveCollab improves team collaboration and enables users to personalize their individual accounts with custom themes.

Pricing: From $25/month

24. Toggl

Time tracking tool

Toggl is a no-hassle time tracking software tool that integrates with a number of different project management software systems.

Top features:

  • Instant overview of your billable time and team progress
  • Professional reports delivered directly to customers or team managers
  • Real-time time entries and collaboration
  • Offline time tracking & mobile functionalities
  • Integrations with your favorite productivity tools

What’s special about this tool: Toggl is completely focused on time tracking and is trusted by hundreds of organizations including Spotify, Amazon, and Uber.

Pricing: From $10/month

25. Harvest

Time tracking tool

Harvest is a popular time billing software tool designed to get your team up-to-speed on projects however (and wherever) they want – from their laptop, iPhone, Android, or even via an Apple Watch. 

Top features:

  • Time tracking from any browser, computer, or mobile
  • Creating estimates and invoices based on the time worked
  • Real-time reports on time spent
  • Expense logging

What’s special about this tool: Utilize the timesheet approval feature to easily view and approve your team’s time spent on projects, as well as expenses.

Pricing: From $12/month

Read more: 40 Productivity Tips Used by High-Achievers [Infographic]

26. FreshBooks

Time tracking tool

FreshBooks is an invoice and accounting software tool designed to make accounting easier and less intimidating, providing businesses with tools for invoicing, expense tracking, and time management. 

Top features:

  • Time tracking and billing for work
  • Automatically importing and categorizing expenses from bank accounts and credit cards
  • Upload and share files
  • Track spending with expense reports
  • Reports on received payments and billing history
  • Keep tabs on project progress and get feedback from your team

What’s special about this tool: Easily automate your billing activities, so you can free up time to focus on what’s most important.

Pricing: From $29.95/month

27. Paymo

Time tracking tool

If you’re looking for a simple yet powerful time tracking tool, Paymo might be the answer. The tool brings project management, work reporting, and time billing under one roof, making it easier to get an overview of your team’s performance.

Top features:

  • Tracking the time spent on tasks and projects
  • Thorough work reports
  • Dashboard to see your team’s performance
  • Billing customers for completed tasks
  • Integrated project accounting

What’s special about this tool: With Paymo Plus, you can automate time tracking completely. All you need to do is download the desktop app, set it up, and at the end of each day, categorize all your time entries.

Pricing: $8.95/user per month + project accounting add-on for $9.95 per month

28. Hubstaff

Team collaboration tools

Hubstaff is an all-in-one time-tracker that helps you keep track of your team’s work and leisure time, making it a great option for organizations looking to track all time spent at work (not just on time spent on projects or tasks).

Top features:

  • Tracking the time spent on tasks with screenshots
  • Tracking the time spent on websites + desktop apps
  • Reporting on the team’s time usage
  • Billing clients for projects
  • Making payments to employees based on the time worked
  • Keyboard & mouse activity level data

What’s special about this tool: Since Hubstaff tracks work and leisure time, it’s an ideal tool for remote and hybrid organizations that need to check-in on their employee’s schedules throughout the day.

Pricing: From $49/month

29. BillQuick

Time tracking tool

BillQuick is an online accounting and invoice tool, complete with a set of time-management features such as invoicing and expense overview solutions.

Top features:

  • Tracking time off, overtime, compensation time, vacations, etc.
  • Project management and work reporting
  • Generating invoices and billing clients
  • Running multiple timers concurrently
  • Attaching pictures, documents, and web links to time and expense records
  • Emailing invoices as PDFs

What’s special about this tool: BillQuick’s tool ‘Employee Workload Forecaster’ enables you to see which tasks are assigned to each and every team member.

Pricing: From $19.95/month

30. ClickTime

Time tracking tool

ClickTime is an online timesheets tool that helps businesses track both billable time and employee time usage. You’ll also get complete control over your budgets and receive accurate timesheets.

Top features:

  • Online timesheets and billable time entries
  • Time tracking with a stopwatch
  • Dynamic billing rates
  • Analyzing project profit, costs, and billings
  • Reporting on employee and project performance
  • Forecasting the time needed for tasks

What’s special about this tool: ClickTime is focused on improving your team’s workflow and helps to plan your budgets and time more efficiently.

Pricing: From $12/month

Read on: 16 Best Employee Timesheet Software for Efficient Time Management

31. LiquidPlanner

Team collaboration tools

LiquidPlanner is a collaboration tool that combines project management and time-tracking, making it easier to communicate with team members and share ideas.

Top features:

  • Estimating a realistic range of time to complete tasks
  • Commenting on tasks and schedule
  • Task-specific collaboration boards
  • Resource management/scheduling screen
  • Adding notes to projects

What’s special about this tool: LiquidPlanner has an interesting methodology for project management – it helps teams to set realistic deadlines based on best-case and worst-case scenarios.

Pricing: From $29/month

32. Teamwork

project management tool

Teamwork enhances team collaboration and helps creative teams to organize their work and tasks more efficiently.

Top features:

  • Project planning on Gantt charts
  • Task lists with milestones and sub-tasks
  • Time tracking and reporting on time spent
  • Customizable features on each project
  • Comprehensive user permissions
  • Attaching files to projects
  • Reporting

What’s special about this tool: Teamwork is easy to use and feature-rich and easily integrates with two existing products: Teamwork Desk and Teamwork Chat – enabling you to manage all aspects of your business from one app.

Pricing: From $24/month

Check out these Teamwork Alternatives.

Ready to enhance your team’s collaboration?

Hopefully, this list has given you a good idea of what’s on offer – as well as the different price points and features to look out for when choosing a team collaboration tool for your business. 

What do we recommend?

As an all-in-one collaboration and work management tool, Scoro can help you streamline and enhance your business from all angles. Whether you need to increase efficiency amongst your team, create a billing solution, or help facilitate collaboration – there’s something for every business with Scoro.

Don’t just take our word for it though. Try our 14-day free trial today and see what a difference our end-to-end collaboration and work management tool can have on your business.

Everything about your business, one click away

Further reading