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19 Useful Smartsheet Alternatives for Every Team

Smartsheet is a great work execution platform for teams of different sizes to plan, manage, automate and report collaborative work. It combines a familiar spreadsheet format with work management and collaboration capabilities and includes projects and task lists, customer information, and sales pipelines, to name a few.

However, for teams looking for software that offers an end-to-end solution, there might be other alternatives to consider. For one, Smartsheet doesn’t provide a full set of project management features, nor does it currently offer any time tracking feature. As such, if you need to manage all aspects of your projects and/or business in one place, there are some great alternatives to consider. To make the decision process easier for you, we have gathered together our best picks. Check out their top features, pricing, and find a solution that fits all your business needs!

Every Smartsheet alternative listed here:

✨ Has a set of unique features that stand out from other tools

💫 Is a trustworthy provider, with regular updates and high security

🌟 Is relatively easy to use with reasonably short setup time

Work Management Software

These more comprehensive solutions are the best option for teams that prefer to manage the majority  (if not all) of their work in a single platform. This way, everyone will have a better overview of the projects and there is no need to shuffle between dozens of different apps and software.

1. Scoro

Scoro Screenshot

Scoro is a powerful end-to-end solution that combines all the features you might need to manage your business. It includes projects & tasks, contact management, quotes, team collaboration, billing, and reporting.

Top features:

  • Manage every aspect of your project on one page (including time spent & billed, planned tasks & meetings, invoices and expenses, comments and files).
  • Allocate billable and non-billable work and see how your team is doing in real-time.
  • Create budgets for projects and compare these against actual results.
  • Track your company’s performance and important KPIs on a beautiful dashboard with real-time data.

What’s special about this tool: Scoro helps to streamline your entire work progress, so you don’t need to use a lot of different tools for every task. All your essential information is stored in one central place.

Pricing: From $26 user/month

Try Scoro for free for 14 days

2. Proofhub

ProofHub Basecamp alternative

ProofHub is a SaaS-based work management software that offers a replacement for conventional emailing and other tools, bringing project management and team collaboration under one roof.

Top features:

  • Assigned user roles
  • Online team discussions and chats
  • Reporting and tracking project history
  • Secure file storage
  • Task delegation and assignments

What’s special about this tool: ProofHub has a well-designed user interface that helps the team to collaborate more efficiently.

Pricing: From $45/month (up to 40 projects) to $150/month (unlimited projects)

3. Mavenlink

Mavenlink alternative

Mavenlink is a work management software that brings your project management, time tracking and resource planning together into one solution.

Top features:

  • Customizable templates
  • Project and task management
  • Resource planning
  • Time & expense tracking

What’s special about this tool: Create project templates that you can reuse after a successful project.

Pricing: From $39 month/user for teams

Read on: 20 Steps Towards Operational Efficiency in Your Agency

4. Asana

Asana Alternative Airtable

Asana combines elements of project management, file storage, and collaboration and helps to manage projects across a team without the need for endless email threads.

Top features:

  • Break your work down into projects and tasks
  • Share projects with your team
  • Assign tasks to team members
  • Get notified of projects updates
  • Use a mobile app to access Asana from everywhere.

What’s special about this tool: Asana is an easy-to-use tool perfect for small teams with not too complex projects.

Pricing: Free for up to 15 members, Premium from $10.99 user/month

Check out this Asana alternative!

5. Celoxis

Celoxis screenshot

Celoxis offers comprehensive project portfolio management software for enterprises.

Top features:

  • Advanced scheduling
  • Interactive Gantt charts
  • Project tracking
  • Financial management
  • Reporting analytics
  • Different custom field types

What’s special about this tool: Celoxis offers both SaaS and On-Premise options for teams based on their specific needs.

Pricing: From $21.25 user/month for cloud solution, $450/user for on-premise solution

6. Bitrix24

Bitrix24 screenshots

Bitrix24 offers a complete suite of social collaboration, communication and management tools for your team.

Top features:

  • Social intranet for internal communication
  • Gantt charts
  • Employee workload management
  • Customer relationship management
  • Telephone integration

What’s special about this tool: Bitrix24 has a broad set of features, from traditional project management to integrated telephone and HR system, or internal email.

Pricing: Free plan, paid plans with more storage from $48.30 per month

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Project Management Software

In case you are only looking for an excellent project management solution, then it might be worth your time to check out the following alternatives.


Zoho Screenshot

Zoho project management software equips you with all the tools you need to create, collaborate, and communicate with your teams.

Top features:

  • Manage and organize projects with milestones and task lists.
  • Manage files in the cloud from your phone or tablet
  • Collaborate seamlessly with your team and clients with the collaboration tool.
  • Use Gantt chart for a better overview.

What’s special about this tool: Zoho projects can be integrated with other Zoho bundles such as CRM, Finance, and Recruit for better work management.

Pricing: Free plan available, paid plans from $24 user/month

Check out these Zoho Alternatives for business management!

8. Microsoft Project

MSProject Basecamp alternative

Microsoft Project helps to streamline the project, resource, and portfolio management. Integrated planning tools help you keep track of projects and stay organized.

Top features:

  • Project scheduling & costing
  • Resource management
  • Reporting & business intelligence
  • Built-in project templates
  • Project timelines

What’s special about this tool: Microsoft Project provides you with templates and shortens the time you spend on putting things in place.  

Pricing: From $8.25 a month/user

9. Teamweek


Teamweek is a timeline-based project management tool that gives a quick and accurate overview of your team’s work and upcoming projects.

Top features:

  • Simple Gantt-chart interface
  • Shared calendar for scheduling upcoming tasks and meetings
  • Overview of your team’s schedule to deliver projects on time
  • Drag-and-drop task management
  • Forecasting for new clients and projects.

What’s special about this tool: Teamweek serves as an add-on to more comprehensive project management tools, making time-scheduling super easy. 

Pricing: Free plan for up to 5 people, paid plans from $35/month

Read on: Potential Pitfalls in Software Adoption – And How to Avoid Them

10. Insightly

Insightly visual

Insightly is first and foremost a CRM tool for teams that includes a set of different project and business management features.

Top features:

  • Manage leads, contacts, organizations, partners, vendors and suppliers
  • Track project activity and performance against milestones
  • Look at your business with task dashboard, activity sets, reports, etc.

What’s special about this tool: Insightly CRM is tailored for any level of experience – from first time CRM users to sales experts.

Pricing: From $29 month/user for teams

11. JIRA

Jira Screenshot

JIRA is a cross-platform issue and bug tracking software with advanced project management capabilities and features. 

Top features:

  • Create user stories and issues, plan sprints
  • Distribute tasks across your software team.
  • Prioritize and discuss your team’s work
  • Centralize your team communication
  • See real-time reporting on your team’s work

What’s special about this tool: JIRA is designed for software development teams, making it the perfect IT project management tool.

Pricing: Starting from $8 per month (up to 10 users)

12. GanttPRO

GanttPro product screenshot

GanttPRO is a cloud-based task & productivity manager that expands on the basic premise of a Gantt chart, offering enhanced visualization and functionality that suits a variety of business processes.

Top features:

  • Deadlines and milestones
  • Bulk change requests
  • SSO/SAML sign-on
  • Multi-factor authentication

What’s unique about it: GanttPro offers an intuitive timeline visualization, so you never lose any detail.

Pricing: Free version available, paid plans from $8.90 user/month

13. Paymo

Paymo screenshot

Paymo offers a simple yet powerful tool bringing together project management, work reporting, and time billing.

Top features:

  • Billing customers for completed tasks
  • Dashboard to see your team’s performance
  • Integrated project accounting
  • Tracking the time spent on tasks and projects
  • Thorough work reports 

What’s special about this tool: With Paymo Plus, you can automate your time tracking completely. All you need to do is download the desktop app, let it track your PC usage, and at the end of each day, categorize all your time entries.

Pricing: Free and paid plans from $9.56 user/month

Collaboration & Team Management Software

These six alternatives add considerable value to teams that are looking for an effective way to collaborate with their team.

14. Basecamp

Basecamp screenshot

Basecamp is the preferred tool for project management teams who enjoy its modern social media-like interface and carefree team collaboration features.

Top features:

  • Projects to manage multiple users’ work
  • Message boards for discussing new projects or ideas
  • In-app collaboration with the team
  • Reporting on project performance
  • Separate dashboard for showing to clients
  • Email and desktop notifications

What’s special about this tool: Compared to many other project management alternatives, Basecamp doesn’t charge you per person. It also has exclusive deals for teachers, students and non-profits.

Price: $99/month for unlimited users

Check out this Basecamp alternative!

15. Liquidplanner

Liquidplanner screenshot

LiquidPlanner is a collaboration tool that combines project management and time-tracking, making it easier to communicate with team members and share ideas.

Top features:

  • Estimating a realistic range of time to complete tasks
  • Commenting on tasks and schedule
  • Task-specific collaboration boards
  • Resource management/scheduling screen
  • Adding notes to projects

What’s special about this tool: LiquidPlanner has an interesting methodology for project management – it helps teams to set realistic deadlines based on best-case and worst-case scenarios.

Pricing: From $45 user/month (minimum 5 users)

16. Podio

Podio screenshot

Podio is a flexible and highly customizable social work platform for work and team communication.

Top features:

  • Assign tasks, attach files and discuss details within the solution
  • Share encrypted & large files
  • Automate the sales pipelines, project budget tracking, and more
  • Get an overview of the company with visual dashboards
  • Automate your workflows

What’s special about this tool: Podio enables you to add if-this-then-that logic to Podio apps. For example, instruct your app to create a task or comment, when an item is created, or a particular update is made.

Pricing: From 19.20$ month/user for a full suite of features

17. Slack

Slack screenshot

Slack is the perfect collaboration tool for teams who need to be in constant communication.

Top features:

  • Team communication and chat
  • Integrate with Google Drive or Dropbox to share files
  • Set up reminders
  • Highlight words to be notified as they appear in conversations
  • Use @everyone tag to send a message to the entire team

What’s special about this tool: In addition to popular chatting features, Slack has many shortcuts and hacks that help to increase the productivity levels of your team collaboration.

Pricing: Free plan available, paid plans from $6.90 user/month

Read on: Team Collaboration Mistakes and How to Avoid Them

18. Avaza

Avaza screenshot

Avaza is a simple project management tool that lets you collaborate on projects with both your team and customers. Besides, you’ll be able to track your time and bill your customers.

Top features:

  • Task management on a cardboard-style interface
  • Automatic task reminders
  • Flexible time tracking and timesheet approvals
  • Sending quotes & invoices in moments

What’s special about this tool: Each project in Avaza has a user-friendly email address. Simply forward emails from your Avaza-registered email address to instantly convert these into tasks.

Pricing: Start free with up to 5 projects, $39.95 for unlimited projects

19. ActiveCollab

ActiveCollab Screenshot

ActiveCollab is a project management and collaboration tool that helps your team stay organized in your daily work.

Top features:

  • Time tracking and invoicing
  • Gantt-like timeline for planning
  • Kanban cards
  • Creating tasks with multiple users and deadlines
  • A shared team calendar for collaboration

What’s interesting about this tool: ActiveCollab includes many beneficial collaboration features such as file sharing, subscriptions, reminders and project notes, real-time communication and discussions. 

Pricing: From $6.25 user/month for annual billing

Read on: Workplace Chat Is Killing Our Productivity

Liis Milk

Liis Milk is the Content Marketing Specialist at Scoro. From research to clever writing, she cares about creating engaging content. Best described as a photo enthusiast and a word nerd, she gets inspired by nature and books. Never says no to good conversation, sports and traveling.

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