20 Online Time Tracking Tools and Software to Get Paid for Every Minute Worked

Mark Kessler |  July 18, 2016 |  Last updated: September 9, 2016

online time tracking tools

Online time tracking tools – there are loads of online out there, each with a different user experience and feature set.


But which time tracker should you use?


To make the hard work of comparing time billing tools easier for you, we’ve reviewed 20 paid and free options, underlying the benefits and top features.


In this list, you’ll find both the tools that only focus on time tracking as well as comprehensive time tracking software with invoicing capacities.


Ready to find your next time tracking software (and to get paid for every minute of your work)?
Read more: Time-tracking Best Practices for Teams and Individuals

1. Harvest

Harvest time billing tool

Harvest is one of the best-known time billing tools on the market. With its simple interface and light feature-set, Harvest makes it super easy to track time and bill your clients accordingly.


Top features:

  • Time tracking from any browser, Mac, iPhone, or Android
  • Creating estimates and invoices based on the time worked
  • Real-time reports on time spent
  • Integrations for tracking time across all your favourite project management tools


What’s interesting about this tool: Harvest is a time billing tool rather than project management software. It is focused on doing one thing and doing it well.


Pricing: Solo plan (up to 3 users) 1st user $12 /month + $10/month for each additional user, Basic plan (5 to 9 users) 1st 5 users $49 /month + $10/month for each additional user, Business plan (for 10+ users) 1st 10 users $99 /month + $10/month for each additional user

2. Scoro

Scoro time billing software

Scoro gives you all the tools you need for efficient time billing, including invoice templates, automated reminders, and recurring billing. But there’s more to Scoro – it serves as an all-in-one work management solution where you can manage projects, clients, and finances.


Work in a creative, digital, PR, or advertising agency, Scoro can replace all your current tools and you’ll end up paying a lot less.


Top features:

  • Project management + meeting scheduling
  • Task management, to-do lists, notifications and reminders
  • Reporting on work, sales performance, budgets, etc.
  • Invoice templates and automated monthly billing
  • Emailing invoices to clients based on the hours worked
  • Managing clients’ billing and communication history


What’s interesting about this tool: Scoro combines time billing with project management and CRM, enhancing collaboration and making it easy to manage all your business processes in one place.


Pricing: Express (the most basic) $11 user/month, Plus (great for project management) $22 user/month, Premium (for work management in agencies) $33 user/month


3. Toggl

Toggl time tracking software

Toggl is a no-hassle time tracking software that integrates with tens of different project management and billing tools. It is the perfect add-on to your existing tools, helping you to be more productive throughout the day.


Top features:

  • Unlimited projects and clients
  • Sub-projects for accurate time tracking
  • Setting billable rates
  • Shareable time reports
  • Tracking time while offline


What’s interesting about this tool: Toggl is completely focused on time tracking, which means that they’re really good at it.


Pricing: PRO plan (for time tracking) $10 user/month, PRO PLUS plan $20 user/month, BUSINESS plan $59 user/month

4. Freckle

Freckle time tracking software

Freckle has been commented by their client as “ridiculously easy time tracking that our team actually uses”.


Top features:

  • Time tracking
  • Time sheets (can be exported)
  • Dashboard that shows your time expenditure
  • Categorizing people and running reports
  • Invoicing and billing for the time worked
  • Mac timer app, iPhone app, mobile web app


What’s interesting about this tool: Freckle uses tags to track projects and to navigate between billable and non-billable tasks. This makes adding time entries a quick and easy process.


Pricing: Team plan starts with 5 users $49/month, extra users $10/month/user, Organization plan starts with 25 users $199/month, extra users $8/month/user

5. Hubstaff

Hubstaff time tracking tool

Hubstaff helps to track the time spent on work as well as your team’s leisure time. It’s a great option for organizations looking to track all the time spent at work (not just the time spent on tasks). Many companies use Hubstaff to check on their remote workers and to deliver payments based on the time worked.


Top features:

  • Tracking the time spent on tasks with screenshots
  • Tracking the time spent on websites + desktop apps
  • Reporting on the team’s time usage
  • Billing clients for projects
  • Emailing custom reports to clients
  • Making payments to employees based on the time worked
  • Keyboard & mouse activity level data


What’s interesting about this tool: In addition to the time worked, Hubstaff also tracks the time spent on various websites and desktop applications. You will get reports on your team’s time usage and can monitor how they spend their time.


Pricing: Basic plan $49/Month for 10 users, Premium plan $99/ Month for 10 users ($0.99 per user)

6. Paymo

Paymo time billing tool

If you’re looking for a simple yet powerful time management tool, Paymo might have the answer. The tool brings project management, work reporting, and time billing under one roof, making it easier to get an overview of your team’s performance


Top features:

  • Tracking the time spent on tasks and projects
  • Thorough work reports
  • Dashboard to see your team’s performance
  • Billing customers for completed tasks
  • Mobile and desktop apps for accurate time tracking


What’s interesting about this tool: With Paymo Plus, you can automate the time tracking completely. All you need to do is download the desktop app, set it up, and at the end of each day, categorize all your time entries.


Pricing: $8.95/user per month + project accounting add-on for $9.95 per month

7. Replicon TimeBill

Replicon time tracking tool

Like Scoro that was mentioned before, Replicon is a large multi-feature solution that includes various project tools. Replicon’s TimeBill helps companies to track the time spent on work and bill their clients for finished projects.


Top features:

  • Time tracking and timesheets
  • Project and task management
  • Project budgeting and expense management
  • Analytics on time usage
  • Multiple billing rates for different users


What’s interesting about this tool: Replicon appeals to large organizations, looking to manage their employees’ time more efficiently. The tool helps to get a comprehensive overview of every minute spent at work.


Pricing: Replicon TimeBill costs €20 user/month with additional features for HR €8 user/month,


8. eBillity + Xero

eBillity time tracking program

If you’re already using Xero or QuickBooks, you can benefit from their integration with eBillity. This simple online time tracking tool allows you to record time from any device, delivering timesheets based on your work.


Top features:

  • Tracking time from any device, including offline work
  • Timesheets with billing and payroll approval
  • Monitoring employee activity
  • Productivity reports
  • Tracking time worked for specific customers


What’s interesting about this tool: eBillity is a simple time tracking tool. But by integrating it to Xero, you’ll be able to turn your timesheets into branded invoices and forward these to your customers.


Pricing: Time Tracker $9.95/month for the first user + additional users for extra fee, Time Tracker +Billing $19.95/month for the first user + additional users for extra fee


9. Active Collab

Active Collab project management tool

Active Collab combines time billing with project management, making it easier to plan and track creative projects. Moreover, this tool provides features for team collaboration and real-time communication.


Top features:

  • Creating tasks with multiple users and deadlines
  • Filtering tasks by users, dates and labels
  • Commenting on tasks and mentioning colleagues
  • Gantt-like timeline for planning
  • A shared team calendar for collaboration
  • Time tracking and sending invoices

What’s interesting about this tool: Active Collab improves the team’s collaboration and makes it more fun. Every user can set a custom theme for their platform for quick personalization.


Pricing: 5 members $25/month, 15 members $49/month, 30 members $99/month, 60 members $199/month, unlimited members $299/month

10. Zoho Invoice

Zoho Invoice time management tool

Zoho Invoice is part of the Zoho Online Office Suite. You can use this tool to track time spent on tasks and invoice your clients. Combined with other Zoho tools, you’ll get a wide set of features to manage your company more effectively.


Top features:

  • Tracking time spent on tasks
  • Sending invoices to customers (Zoho CRM integration needed)
  • Automated payment reminders
  • Insightful reporting on your work
  • Online payments for faster invoicing


What’s interesting about this tool: As mentioned before, Zoho Invoice is part of a large software suite. If you use Zoho for managing other business processes as well, it will be a good choice for billing for your time. Otherwise, you might want to pick another tool with no strings attached to a large business suite.


Pricing: Only for Zoho Invoice (projects, CRM, etc. for extra price) STANDARD $15 organization/month, PROFESSIONAL $30 organization/month

11. FreshBooks

FreshBooks online time tracking tool

FreshBooks wants to make your accounting job easier, providing you with the tools for invoicing, expense tracking, and time management. You can automate most of your billing activities and have more time left for projects and meetings.


Top features:

  • Time tracking and billing for work
  • Automatically importing and categorizing expenses from bank accounts and credit cards.
  • Auto-billing clients’ credit cards
  • Capturing expenses with a mobile app
  • Reports on received payments and billing history


What’s interesting about this tool: FreshBooks is more than a time billing tool – it also helps you with expense management ensuring that all client-related expenses will be billed for.


Pricing: Evergreen plan $29.95/month (bill up to 200 clients), Mighty Oak plan $39.95/month (bill an unlimited number of clients)

12. Mavenlink

Mavenlink time tracking tool

Mavenlink focuses on efficient project management, helping you to gain control over your team’s time and expenses


Top features:

  • Timesheets and generating invoices
  • Multi-project invoices
  • Setting billing rates and margins
  • Resource management and scheduling
  • Building project plans and planning tasks


What’s interesting about this tool: Mavenlink is the complete project management tool – in addition to time billing, you can also plan and schedule your projects and tasks.


Pricing: Professional plan (project management + budgeting) for $29 user/month, more extensive plans on request.

13. BillQuick

BillQuick time billing software

BillQuick has built a tool that’s easy to use even when you’re not around your computer. In addition to project management, it provides a comprehensive set of time billing features such as a time tracker, invoices, and an overview of all expenses.

Top features:

  • Project management and work reporting
  • Generating invoices and billing clients
  • Running multiple timers concurrently
  • Tracking personal time off, overtime, compensation time, vacations, etc.
  • Attaching pictures, documents, and web links to time and expense records
  • Emailing invoices as PDFs


What’s interesting about this tool: BillQuick has a tool called Employee Workload Forecaster that let’s you see the tasks assigned to each team member.


Pricing: Professional plan $19.95 user/month, Enterprise plan (unlimited features) $24.95 user/month

14. ClickTime

ClickTime time billing software

ClickTime helps businesses track both billable time as well as employee time usage. You’ll get complete control over your project budgets and receive accurate timesheets.


Top features:

  • Online timesheets and billable time entries
  • Time tracking with stopwatch
  • Dynamic billing rates
  • Analyzing project profit, costs, and billings
  • Reporting on employee and project performance
  • Forecasting the time needed for tasks


What’s interesting about this tool: ClickTime gives you more insight into your time usage than other time billing tools. It is focused on improving your team’s workflow and helps to plan your budgets and time more efficiently.


Pricing: Corporate plan (time tracking + budgeting) starts at $12 user/month (max 200 users)

15. Bill4time

Bill4time time billing tool

Bill4time gives you the tools to better manage and organize your project workflows. With this tool, you can schedule projects, track time, and send invoices to clients.


Top features:

  • Track billable and non-billable time
  • Get daily, weekly and monthly work summaries
  • Client portal
  • Invoicing and online payment options
  • Extensive reporting on accounting, projects, etc.


What’s interesting about this tool: Bill4time offers a wide set of reports about the team’s productivity, project profitability, and much more.


Pricing: Pro plan (best for small teams) $30/month + $10 for each user, Enterprise plan (best for larger firms) $75/month + $20 for each user

16. Nutcache

Nutcache time tracking tool

Nutcache is an all-in-one project management tool that includes time tracking and invoicing features. It is meant for small teams that bill their clients on a project basis and are looking to plan their time more efficiently.


Top features:

  • Collaborating with your team
  • Managing projects and tasks in an organized way
  • Time tracking and billing
  • Expense management
  • Linking projects and finished tasks to clients


What’s interesting about this tool: Nutcache has an easy-to-use user interface, making it easier to collaborate on projects.


Pricing: Free up to 20 users (limited features), $6 user/month for project management features, $15 user/month for unlimited features

17. Tick & QuickBooks Online

Tick time tracking tool

Sometimes, two tools are better than one. Tick is a time tracking app that integrates seamlessly with QuickBooks. Monitor your team’s time usage with Tick and bill your client with QuickBooks.


Top features:

  • Running timers to track the time worked on tasks
  • Mobile apps and browser extensions for time tracking
  • Budget feedback based on timecards
  • Integration with QuickBooks for sending invoices
  • Integration with all 3 Basecamp versions


What’s interesting about this tool: Tick permits to track time to hit budgets for customers that do value billing. But if you’re already using QuickBooks, you can use this tool to efficiently invoice for your time as well.


Pricing: 10 open projects $19 / month, 30 open projects $49 / month, 60 open projects $79 / month, unlimited projects $149 / month

18. Wrike + Harvest

Wrike project management tool

Wrike is one of the best project management tools out there. Harvest is the most popular tool for time billing. Luckily, there’s a seamless integration between these two tools.


Top features:

  • Visualize your team’s work with reports
  • Use Harvest to track the time worked and bill for it
  • Plan and manage your projects and tasks in Wrike
  • Manage all your project resources


What’s interesting about this tool: While Wrike doesn’t have time billing functions, it works in perfect harmony with Harvest. If you’re looking for tools to manage your work and time, these two will be a great choice.


Pricing: For Wrike: Free for up to 10 users, Professional plan for $9.80 user/month

19. Journyx

Journyx time management tool

Journyx makes up for its average user experience with a wide set of features for time and expense tracking, resource scheduling, and Gantt Charts.


Top features:

  • Monitoring the time worked and the time off
  • Tracking resource usage across projects and non-project activities
  • Reviewing schedules in real time
  • Tailored rates for individual clients, employees, and projects
  • Accounting for billable and nonbillable time and expenses


What’s interesting about this tool: Journyx has customizable dashboards that let you monitor the exact information you need to know. It is also the perfect tool for those who like old-school software interfaces.


Pricing: N/A

20. Teamwork Projects

Teamwork Projects time tracking tool

Teamwork provides a wide set of project management features, including time tracking and billing for hours worked. As you start using Teamwork, you’ll get a complete overview of your team’s time usage, and can optimize your work for higher productivity.


Top features:

  • Estimating and tracking time spent on a project
  • Custom time reports with export options
  • Tracking time on the go
  • Sending invoices based on the time worked


What’s interesting about this tool: The invoicing feature in Teamwork isn’t as strong as in some other tools, but it integrates with all your favorite billing tools, such as QuickBooks, Harvest, Xero, etc.


Pricing: Startup plan (up to 25 projects) $24/month, Small Office plan (up to 40 projects) $49/month, Professional plan (up to 200 projects) $149/month. More plans available on the website.

The final words

We truly hope you’ve found some interesting and helpful time billing tools to consider.
If you’re interested in project management tools, have a look at this list of Agency Project Management Tools with over 30 excellent tools for every need.


If there’s a tool you’d like to learn more about or introduce to this list, feel free to drop us a line at blog@scoro.com.

time tracking and work management software

Like this?

Get the best tips, hacks, and tricks delivered to your inbox once a week.

This seems to be an invalid email address

One more thing! You will soon receive a subscription confirmation email. Please open it and confirm.