We Tested Over 30 Time Billing Tools and Software. Here Are Our Favourites!
TIME BILLING SOFTWARE helps companies track the time spent on tasks and projects and send automated invoices based on this data.
There are loads of online solutions out there, each with a different user experience and feature set.
But which solution should you use?
To make the hard work of comparing time billing tools easier for you, we’ve test-driven over 30 paid and free options. Some were great, some not so great. Here is the list of our favorite time tracking and time billing software on the market.
Ready to find the right time billing software for tracking your team’s time (and get paid for every minute of your work)?
Toggl is a no-hassle time tracking software that integrates with tens of different project management and billing tools. It is the perfect add-on to your existing tools, helping you to be more productive throughout the day.
Unlimited projects, sub-projects, and clients for accurate time tracking
Setting billable rates
Shareable time reports
What’s interesting about this tool: Toggl integrates seamlessly with your favourite productivity tools such as Trello, Scoro, or Asana.
Pricing: PRO plan (for time tracking) $10 user/month, PRO PLUS plan $20 user/month, BUSINESS plan $59 user/month
Avaza time tracker lets you start a timer on your phone, stop it on your tablet or any other device, and always keep track of the hours spent on a particular task.
Time tracking on the go
Time entries on invoices
What’s interesting about this tool: In addition to time tracking & billing, Avaza offers a list of automation, and project management features.
Pricing: Free for up to 5 projects, $9.95 for Startup plan, $19.95 for Basic plan, and $39.95 for Business plan.
Scoro gives you all the tools you need for efficient time and billing, including invoice templates, automated reminders, and recurring billing. But there’s more to Scoro – it serves as an all-in-one work management solution where you can manage projects, clients, and finances.
Do you work in a creative, digital, PR, or advertising agency? Scoro can replace all your current tools and you’ll end up paying a lot less.
Track both actual and billable time and transfer the hours to an invoice
Automate late invoice reminders, scheduled and recurring invoicing
Email invoices to clients based on the hours worked
Extensive project, task, and client management
Reporting on work, sales performance, budgets, etc.
What’s interesting about this tool: Scoro combines time billing with work management and CRM, enhancing collaboration and making it easy to manage all your business processes in one place.
Pricing: Express (the most basic) $11 user/month, Plus (great for project management) $22 user/month, Premium (for work management in agencies) $33 user/month
BeeBole’s mission is to make time tracking and billing as easy as selecting a client and a task. No fuss. You can track what you’re doing while you’re doing it, or fill in timesheets later. You can do it at the office, or on the road.
Billing & invoicing
What’s interesting about this tool: Set a budget for your projects and monitor the progress in real time, no matter who’s working on it. Avoid going over budget.
Pricing: $7 user/month.
Harvest is one of the best-known time and billing tools on the market. With its simple interface and light feature-set, Harvest makes it super easy to track time and bill your clients accordingly.
Creating estimates and invoices based on the time worked
Time tracking from any browser, Mac, iPhone, or Android
Integrations for tracking time across all your favorite project management tools
Real-time reports on time spent
What’s interesting about this tool: Harvest is focused on doing one thing and doing it well.
Pricing: Solo plan (up to 3 users) 1st user $12 /month + $10/month for each additional user, Basic plan (5 to 9 users) 1st 5 users $49 /month + $10/month for each additional user, Business plan (for 10+ users) 1st 10 users $99 /month + $10/month for each additional user
Bric is a time billing software built with analytics at its core. They provide insights on what the future holds in order to create budgets, plan hiring, and monitor how people are spending their time.
Configurable time tracking
User roles & rates
What’s interesting about this tool: In addition to extensive time billing features, Bric has a set of project planning & management features.
Pricing: $7 month/user.
7. Teamwork Projects
Teamwork lets you estimate the time you think you’ll need to complete tasks and then log your actual time against it. Soon you’ll become very accurate in your estimates and you’ll know exactly how long it takes to complete certain tasks!
Estimating and tracking time spent on a project
Sending invoices based on the time worked
Custom time reports with export options
Tracking time on the go
What’s interesting about this tool: The invoicing feature in Teamwork isn’t as strong as in some other tools, but it integrates with all your favorite billing tools, such as QuickBooks, Harvest, Xero, etc.
Pricing: Startup plan (up to 25 projects) $24/month, Small Office plan (up to 40 projects) $49/month, Professional plan (up to 200 projects) $149/month. More plans available on the website.
8. Replicon TimeBill
Like Scoro that was mentioned before, Replicon is a large multi-feature solution. TimeBill feature helps companies to track the time spent on work and bill their clients for finished projects.
Time tracking and time sheets
Multiple billing rates for different users
Project budgeting and expense management
Analytics on time usage
What’s interesting about this tool: Replicon appeals to large organizations, looking to manage their employees’ time more efficiently. The tool helps to get a comprehensive overview of every minute spent at work.
Pricing: Replicon TimeBill costs €20 user/month with additional features for HR €8 user/month,
If you’re looking for a simple yet powerful time billing tool, Paymo might have the answer. The tool brings project management, work reporting, and time billing under one roof, making it easier to get an overview of your work.
Tracking the time spent on tasks and projects
Billing customers for completed tasks
Thorough work reports
Dashboard to see your team’s performance
Mobile and desktop apps for accurate time tracking
What’s interesting about this tool: With Paymo Plus, you can automate the time tracking completely. All you need to do is download the desktop app, set it up, and at the end of each day, categorize all your time entries.
Pricing: $8.95/user per month + project accounting add-on for $9.95 per month
Freckle‘s mission is to make time tracking fast, easy, and almost fun so that your team would do it with pleasure.
Invoicing and billing for the time worked
Dashboard that shows your time expenditure
Categorizing people and running reports
Mac timer app, iPhone app, mobile web app
What’s interesting about this tool: Freckle uses tags to track projects and to navigate between billable and non-billable tasks. This makes adding time entries a quick and easy process.
Pricing: Team plan starts with 5 users $49/month, extra users $10/month/user, Organization plan starts with 25 users $199/month, extra users $8/month/user
Hubstaff helps to track the time spent on work as well as your team’s leisure time. It’s a great option for organizations looking to track all the time spent at work (not just the time spent on tasks).
Tracking the time spent on tasks with screenshots
Billing clients for projects
Reporting on the team’s time usage
Emailing custom reports to clients
Making payments to employees based on the time worked
What’s interesting about this tool: In addition to the time worked, Hubstaff also tracks the time spent on various websites and desktop applications. You will get reports on your team’s time usage and can monitor how they spend their time.
Pricing: Basic plan $49/Month for 10 users, Premium plan $99/ Month for 10 users ($0.99 per user)
Timecamp uses time-tracking for billing clients, measuring project profitability, or paying employees at the end of the month.
Automatic billable & non-billable time tracking
Integrated payment getaway
Budgeting in $ or time
Mobile & desktop apps
What’s interesting about this tool: In addition to billing clients, Timecamp makes it easy to also calculate income based on time worked.
Pricing: Free Solo plan (one user), $6 user/month for the basic plan (small agencies), and $9 user/month for pro plan (medium & big companies).
Mavenlink lets you unite your project management, time tracking, resource planning and project financials in one place.
Timesheets and generating invoices
Setting billing rates and margins
Resource management and scheduling
What’s interesting about this tool: Mavenlink is the complete project management tool – in addition to time billing, you can also plan and schedule your projects and tasks.
Pricing: Professional plan (project management + budgeting) for $29 user/month, more extensive plans on request.
14. Active Collab
Active Collab combines time billing with project management, making it easier to plan and track creative projects. Moreover, this tool provides features for team collaboration and real-time communication.
Time tracking and invoicing
Creating tasks with multiple users and deadlines
Gantt-like timeline for planning
A shared team calendar for collaboration
What’s interesting about this tool: Active Collab improves the team’s collaboration and makes it more fun. Every user can set a custom theme for their platform for quick personalization.
Pricing: 5 members $25/month, 15 members $49/month, 30 members $99/month, 60 members $199/month, unlimited members $299/month
Bill4Time is a very comprehensive cloud-based time billing software. It simplifies your billing, helps you recover lost revenue, and lets you track time and expenses from anywhere.
Track billable and non-billable time
Get daily, weekly and monthly work summaries
Invoicing and online payment options
Extensive reporting on accounting, projects, etc.
What’s interesting about this tool: Bill4time offers a wide set of reports about the team’s productivity, project profitability, and much more.
Pricing: Pro plan (best for small teams) $30/month + $10 for each user, Enterprise plan (best for larger firms) $75/month + $20 for each user
ClickTime helps businesses track billable time as well as employee time usage. You’ll get complete control over your project budgets and receive accurate timesheets.
Online timesheets and billable time entries
Time tracking with stopwatch
Dynamic billing rates
Analyzing project profit, costs, and billings
Reporting on employee and project performance
Forecasting the time needed for tasks
What’s interesting about this tool: ClickTime gives you more insight into your time usage than other time billing tools. It is focused on improving your team’s workflow and helps to plan your budgets and time more efficiently.
Pricing: Corporate plan (time tracking + budgeting) starts at $12 user/month (max 200 users)
17. Zoho Invoice
Zoho Invoice is part of the Zoho Online Office Suite. You can use this tool to track time spent on tasks and invoice your clients. Combined with other Zoho tools, you’ll get a wide set of features to manage your company more effectively.
Tracking time spent on tasks
Sending invoices to customers (Zoho CRM integration needed)
Automated payment reminders
Insightful reporting on your work
Online payments for faster invoicing
What’s interesting about this tool: As mentioned before, Zoho Invoice is part of a large software suite. If you use Zoho for managing other business processes as well, it will be a good choice for billing for your time. Otherwise, you might want to pick another tool with no strings attached to a large business suite.
Pricing: Only for Zoho Invoice (projects, CRM, etc. for extra price) STANDARD $15 organization/month, PROFESSIONAL $30 organization/month
FreshBooks provides you with the tools for invoicing, expense tracking, and time management. You can automate most of your billing activities and have more time left for projects and meetings.
Time tracking and billing for work
Automatically importing and categorizing expenses from bank accounts and credit cards.
Auto-billing clients’ credit cards
Capturing expenses with a mobile app
Reports on received payments and billing history
What’s interesting about this tool: FreshBooks is more than a time billing tool – it also helps you with expense management ensuring that all client-related expenses will be billed for.
Pricing: Evergreen plan $29.95/month (bill up to 200 clients), Mighty Oak plan $39.95/month (bill an unlimited number of clients)
BillQuick has built a tool that’s easy to use even when you’re not around your computer. It provides a comprehensive set of time billing features such as a time tracker, invoices, and an overview of all expenses.
Generating invoices and billing clients
Running multiple timers concurrently
Tracking personal time off, overtime, compensation time, vacations, etc.
Attaching pictures, documents, and web links to time and expense records
Emailing invoices as PDFs
What’s interesting about this tool: BillQuick has a tool called Employee Workload Forecaster that lets you see the tasks assigned to each team member.
Pricing: Professional plan $19.95 user/month, Enterprise plan (unlimited features) $24.95 user/month
Nutcache is an all-in-one project management tool that includes time tracking and invoicing features. It is meant for small teams that bill their clients on a project basis and are looking to plan their time more efficiently.
Time tracking and billing
Linking projects and finished tasks to clients
What’s interesting about this tool: Nutcache has an easy-to-use user interface, excellent for team collaboration.
Pricing: Free up to 20 users (limited features), $6 user/month for project management features, $15 user/month for unlimited features
Did we miss anything?
We truly hope you’ve found some interesting and helpful time billing tools to consider.
Read more: Time-tracking Best Practices for Teams and Individuals.
If you feel we have missed a tool that should be in this list, feel free to drop us a line at firstname.lastname@example.org
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