Powered by Envoice

Close the gap between external costs and project profitability

Supplier bills, subcontractor invoices, and team expenses shouldn’t be a blind spot in your project budgets. Automate how they’re captured, approved, and synced to Scoro, so your margins reflect the full picture, and not just the hours you track.

Scoro hero img - Envoice

Bill and expense management,
connected to your projects

Every external cost follows one automated pipeline: captured, coded, approved, and synced to the right Scoro project and your accounting ledger.
No spreadsheets, no manual reconciliation, no month-end surprises.

1

Capture

2

Extract

3

Code

4

Approve

5

Automatically link to projects

6

Track impact on budget

7

Sync to Ledger

01

Capture bills, receipts & expenses instantly

Auto-forward a supplier bill by email or snap a picture of a receipt with the Envoice mobile app. The AI extracts amounts, line items, VAT, due dates, and supplier details in under a minute. The mobile app works offline as well, so anyone can submit an expense anytime, anywhere. Everything syncs automatically once you're back online.

02

Submit expense reports in seconds

Your team can create expense reports right from their phone: add receipts, tag travel allowances and per diems, link the report to a project where relevant, and submit for approval. Smart categorization assigns each expense to the correct category and approval workflow.

03

Automatically code to the right accounts

Envoice uses AI to match each bill and expense to the right G/L accounts, tax codes, and financial dimensions. Coding gets smarter over time as AI learns your patterns. Your finance team can shift from manual data entry to simply reviewing and confirming.

04

Route for approval before the payment goes out

Configure approval workflows to route each bill and expense to the right people, based on amounts and suppliers. Multi-step approvals, automatic notifications, and full audit trail. No more pinging people on Slack to ask if a bill is okay to pay.

05

See the impact on budget in real time

Once approved, every bill and expense syncs to the right Scoro project automatically—linked to the correct budget line, matched to the right purchase order, tagged with your financial dimensions. Your budgeted vs actual view updates in real time in Scoro, so you see margin erosion while you can still do something about it.

06

Sync to your accounting software automatically

Bills and expenses flow to Xero, QuickBooks, or Sage Intacct with full project context and coding intact. Payment status syncs back to Scoro automatically. Whether your accountant is in-house or external, they get clean, coded data, and month-end close gets faster because the reconciliation is already done.

The impact

The proof is in the numbers

99%

data extraction accuracy

85%

faster bill processing

20%+

increase in project profitability

Book a demo

Book a demo with our product experts to see how cost capture and profitability tracking comes together with Envoice and Scoro.

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On the roadmap

Register your interest
Coming soon

Company card support

Link your company cards to Envoice. When an employee swipes their card, they get an instant notification to snap the receipt, so nothing gets lost.

Coming soon

Automatic PO linking

Automatically match incoming bills to the right purchase order in Scoro, so costs land in the correct budget line without manual reconciliation and lookups.

Register your interest

Win-win-win for your entire team

Team members

  • Capture expenses on the go with a mobile app that works even offline, so no receipt is forgotten
  • Skip the manual typing as AI extracts amounts, dates, and vendor details from your receipts automatically
  • Get reimbursed faster as automated approval routing ensures your expense doesn’t just sit in someone’s inbox for weeks

Delivery & operations

  • See the full cost picture with budgets that include labor, supplier bills, subcontractor fees, and expenses
  • Catch overruns early by having bills and expenses land in the right project as soon as they’re approved
  • Route bills and expenses through approval workflows to ensure only justified costs come through

Finance & accounting

  • No more chasing documents – when submitting is instant and mobile, bills and receipts arrive as they happen, not at month-end
  • Eliminate manual work as AI extracts bill details and suggests GL codes, tax rates, and cost centers based on your bookkeeping history
  • Close the books faster with automated approval routing and seamless sync with your accounting tool
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The Scoro + Envoice difference

There’s no shortage of tools that can scan a bill or a receipt, extract the data and categorize the spend. But they also stop there.

OCR & expense tools in isolation

  • Costs stay disconnected from the projects they belong to
  • Budgeted-vs-actuals don’t update until reconciled manually
  • Margin impact surfaces at month-end, when it’s too late to act

SCORO + ENVOICE

  • Every captured cost is linked to the right project and budget line
  • Budgeted vs actual updates the moment a cost is approved
  • See margin erosion in real time, while you can still act on it

Scoro’s expense and bill management closes the loop. Every captured cost is linked to the right project, the right budget line, the right purchase order. That’s the difference between digitizing your pre-accounting and actually understanding your project profitability.

Book a demo

Frequently Asked Questions

No. Envoice is a separate product with its own subscription. It’s developed by the same team and integrates natively with Scoro, but is purchased and set up independently. Get in touch with us for more details.

Envoice has its own pricing based on the number of users and features you need. Contact us and we’ll walk you through the options that fit your setup.

The integration is set up via the Scoro API and is available on all Scoro plans. Your Scoro account manager can help you get connected or you can follow the step-by-step guide in our Help Center.

Envoice works alongside Scoro’s existing integrations with Xero, QuickBooks, Sage Intacct, and Exact Online. Costs flow from Envoice to Scoro, then from Scoro to your accounting software, keeping your ledger in sync with full project context.