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Top 33 Task Management Apps for Prioritizing Work

Looking for the best task management app for prioritizing tasks and improving your team’s productivity? Then look no more. We’ve put together a list of the best 30 task management apps on the market, including their best features and prices, to help you make an informed choice for your company.

What makes a great task management app?

Every team has a different approach to work. Consequently, they all have different needs when it comes to the solutions they’re using to collaborate and streamline work. But after testing out a lot of different task management apps on the market, there were some features and capabilities that stood out to us as universally beneficial:

  • A quick and simple way to add and manage tasks;
  • Different ways to organize tasks, such as tags, lists, projects, milestones, etc.;
  • Reminders, notifications and commenting for better collaboration;
  • Sync between different devices.

When putting together this list, we were looking at the best tools on the market that balance these features in various ways. There are more comprehensive solutions that enable you to gather all your work into one system to assure your team works most efficiently, simple task management tools that will be a great addition to your tech stack, and also some free task management apps that will be beneficial for individuals and new teams.

All-in-one solutions

1. Scoro

Scoro's task board view

Scoro is the most comprehensive solution on this list and enables you to gather and manage all your work in one business management software. As such, Scoro also offers everything you need to manage projects and prioritize tasks like a pro.

Top features

  • Recurring tasks
  • Smart inbox for tasks
  • Notifications & reminders
  • Task matrix for staying up to date on team-wide priorities and goals.
  • Time tracker

What’s special about this tool: Scoro is an all-in-one solution which means you can say goodbye to the chaos of having data scattered around multiple applications, worksheets and emails.

Pricing: Free 14-day trial, paid plans from $26 user/month

Try Scoro for free now!

2. ProofHub

ProofHub product screenshot

Proofhub is a project management software that enables users to create to-do lists and tasks, as well as take notes all in one place.

Top features

  • To-do lists and notes
  • Tasks, sub-tasks and add comments
  • Defined deadlines
  • Reminders and events in the calendar

What’s special about this tool: Proofhub has a simple user interface that makes it easy to manage and collaborate on projects.

Pricing: Free 14-day trial, paid plans from $45 per month

3. Evernote

Evernote business screenshot

Evernote is the perfect tool for those who want to keep their notes in a single place. It can also help you prioritize ideas and create to-do lists.

Top features

  • Note syncing across devices
  • Simple note templates
  • Web clipping for saving web pages, article and PDFs
  • Spaces for bringing your team together

What’s special about this tool: With Evernote business plan, you can search for any word inside PDFs, docs, images, presentations and scanned documents.

Pricing: Business plan from $16 user/month

4. Nifty

Nifty product screenshot

Nifty is a cloud-based workflow management platform that allows you to create, manage, and track tasks, as well as set deadlines and assign team members.

Top features

  • Gantt chart and Kanban view
  • Integrated chat for discussions
  • Intuitive interface
  • Analytic tool for teams and processes

What’s special about this tool: Nifty’s discussions enable everyone to share ideas, turn ideas into actions, finalize specifications, and gather feedback in real time.

Pricing: 7-day free trial available, paid plans starting from $39 per month.

5. Trello

Trello product screenshot

Trello is a tool that works perfectly for task prioritization while also making collaboration between team members much easier.

Top features

  • Drag-and-drop functionality
  • Checklists
  • An easy organization with tags, categories, and labels
  • Flexible Kanban boards

What’s special about this tool: Trello is a good option for those users who like to visualize items through the process.

Pricing: Free 14-day trial, paid plans from $9.99 user/month

6. Backlog

Backlog product screenshot

Backlog is a project management tool with various useful features for setting up and prioritizing projects, tracking progress and assigning tasks to team members.

Top features:

  • Bug tracking solutions
  • Kanban-style boards and Gantt charts
  • iOS and Android apps for real-time notifications

What’s special about this tool: The percentage-complete tracking and prioritization levels make Backlog a great option for team collaboration.

Pricing: Paid plans from $29 per month

7. Todoist

Todoist product screenshot

Todoist is a useful to-do app that enables you to organize and prioritize tasks, create subtasks, and view your tasks as a Kanban board.

Top features

  • Task creation and labelling
  • Priority levels for tasks
  • Task comments for feedback
  • Email and SMS reminders

What’s special about this tool: Todoist Karma gives you points for completing tasks so you can track your weekly and monthly productivity.

Pricing: Free for up to 80 projects, paid plan from $3 per month

8. GanttPro

GanttPro product screenshot

GanttPro is a project management tool based on the Gantt approach that also incorporates powerful task management solutions.

Top features

  • Deadlines and milestones
  • Time & Expense Tracking
  • Task assignment and prioritization for team members

What’s special about this tool: GanttPro offers an intuitive timeline visualization, so you never lose any detail.

Pricing: Free version available, paid plans from $8.90 user/month

9. Casual

Casual.PM product screenshot

Casual is another project management tool with various to-do lists and prioritization features to make your team more productive.

Top features

  • Task manager
  • Chart visualization
  • Team notifications
  • Free project templates

What’s special about this tool: With Casual, you can clone your projects, which is beneficial for teams who are always working on very similar projects.

Pricing: Free 14-day trial, paid plans from $10 per month

10. MeisterTask

MeisterTask product screenshot

MeisterTask’s project management app comes with an online collaboration tool. It allows users to organize and manage tasks for ongoing processes.

Top features:

  • Time management functionality
  • Excellent team collaboration
  • Some processes can be automated

What’s special about this tool: MeisterTask offers a free plan with limited functionality for managing simple projects.

Pricing: from $8.25/user/month

11. Pipefy

Pipefy product screenshot

Pipefy is a cloud-based solution that makes it easy to create tasks and track project progress, all with a high level of customization.

Top features

  • Task management
  • Customizable dashboard
  • Form-share with external users
  • Kanban boards

What’s special about this tool: One of the cool features that Pipefy brings to the table is the ability to share forms with people who don’t use the software.

Pricing: Starting from $18 user/month

12. Paymo

Paymo product screenshot

Paymo offers a simple yet powerful tool bringing together task management, work reporting, and time billing.

Top features:

  • Billing customers for completed tasks
  • Dashboard to see your team’s performance
  • Tracking the time spent on tasks and projects
  • Thorough work reports

What’s special about this tool: With Paymo Plus, you can automate your time tracking completely.

Pricing: Free and paid plans from $9.56 user/month

13. Samepage

Samepage product screenshot

Samepage is an all-in-one team collaboration software that combines task management and team chat with video calling, file sharing and document approval in a cloud-based workspace.

Top features

  • Backlog management
  • Status tracking
  • Discussion boards and real-time editing

What’s special about this tool: Samepage has a built-in video conferencing feature that enables you to have meetings online.

Pricing: Free trial available, paid plans starting from $7.50 license/month

14. Microsoft OneNote

OneNote-product-screenshot

Microsoft OneNote is a note-taking app that offers quick and easy navigation and lets you organize and share tasks with other members of the team.

Top features

  • Note revision process
  • Add files and record audio notes
  • Automatic save and sync

What’s special about this tool: Microsoft OneNote is easy to use and provides a flexible solution for personal and business use.

Pricing: Included in Office 365 + separate plans available

15. nTask

nTask product screenshot

nTask is a robust online task management software that helps you create tasks and subtasks and schedule and prioritize them.

Top features

  • Recurring task manager
  • Progress bar for your to-do lists
  • Time tracking
  • Taskboard view

What’s special about this tool: nTask has a special collaboration module that enables your team to stay in the loop and communicate with ease.

Pricing: Free version available, paid plans start from $2.99 user/month

Simple task management solutions

16. Bit.ai

Bit.ai product screenshot

Bit.ai is a simple document collaboration platform that helps teams centralize and organize their work, collaborate in real-time across workflows, manage digital content intelligently, and track engagement across the shared content.

Top features

  • Multiple file support
  • Focus mode to eliminate distractions
  • Versatile to-do list features

What’s special about this tool: Bit.ai has a minimalist editor that’s ideal to use when you don’t want to be distracted from your tasks.

Pricing: Free trial, paid plans start from $8 user/month

17. WEDO

WEDO product screenshot

WEDO is a user-friendly collaborative platform that combines the power of meetings and task management.

Top features

  • Kanban Board
  • Idea management
  • Milestone tracking

What’s special about this tool: With WEDO, you can take your minutes during the meeting and enable everyone to be up to date right after the meeting.

Pricing: Free trial available, paid plans start from $21.90 user/month

18. TeuxDeux

TeuxDeux product screenshot

A simple, beautifully designed app, TeuxDeux gives you a visual breakdown of what needs to be done.

Top features

  • Custom to-do lists
  • Create tasks as links to resources
  • Drag-and-drop feature
  • Sync on multiple devices

What’s special about this tool: TeuxDeux supports Markdown, and you can easily rearrange tasks on the calendar.

Pricing: Paid plans from $2 per month

19. Remember The Milk

Remember the Milk product screenshot

Remember The Milk is a to-do list and task management app that syncs your projects on all your devices.

Top features

  • Assign task properties
  • Easy integration with Evernote, Zapier, etc.

What’s special about this tool: Remember The Milk has a clutter-free interface and offers powerful third-party integrations.

Pricing: From $39.99 per year

20. ToodleDo

ToodleDo product screenshot

ToodleDo is a powerful productivity tool that acts as tasks management to-do list, note-taking, and more.

Top features

  • Custom to-do lists
  • Structured outlines
  • Syncs across all your devices
  • Habits tracking

What’s special about this tool: ToodleDo enables you to customize almost anything, so you have control over what, when and how data is displayed.

Pricing: From $2.99 per month

21. OmniFocus

OmniFocus product screenshot

OmniFocus is a robust task management software available for Mac, iPhone and iPad that allows you to organize your tasks efficiently and tame the chaos.

Top features

  • Tags for priority, location, and team members
  • Data sync across all devices
  • Reminders and notifications for tasks

What’s special about this tool: OmniFocus is specifically designed for Apple users

Pricing: Paid plans from $9.99 per month

22. Any.do

Any.do product screenshot

Any.do is a flexible to-do list app that helps businesses of all sizes schedule tasks, track progress and set up reminders.

Top features

  • Simple task set up
  • Smart reminders
  • Recurring task management

What’s special about this tool: Any.do offers a personal assistant that can schedule appointments, lookup best deals, purchase products, and much more.

Pricing: from $2.99 per month

23. Ayoa (formerly DropTasks)

Ayoa product screenshot

Ayoa is a task management software that helps you create tasks, manage projects and organize work better for the entire team.

Top features

  • Task prioritization system
  • Deadline manager
  • Automatic sync with Google Calendar

What’s special about this tool: Ayoa is a great option for those who need a highly visual task management solution.

Pricing: Paid plans from $10.90 user/month

24. Checklist

Checklist-product-screenshot

Checklist is a to-do list app that works for personal and business purposes alike. It improves productivity by providing multiple checklist templates for all kinds of situations.

Top features

  • Unlimited numbers of subtasks
  • Due dates and reminders
  • Cloud sync across devices

What’s special about this tool: Checklist offers a selection of smart checklist management features.

Pricing: Free version available, paid plans starting from $5.95 per month

25. Chanty

Chanty product screenshot

Chanty is an all-in-one productivity tool that makes it easy to manage tasks and communicate at the same time.

Top features

  • Unlimited search history
  • Turns messages into tasks
  • Tick off tasks from a special tab in the app

What’s special about this tool: Chanty has an intuitive interface and offers affordable plans.

Pricing: Paid plans from $3 per month.

26. Bear

Bear product screenshot

Bear is a beautifully designed app with lots of features for creating lists and prioritizing tasks.

Top features

  • Focus mode to help you concentrate
  • Multiple themes and typography
  • One-tap formatting on mobile devices

What’s special about this tool: Bear has a beautiful user interface and advanced markup options.

Pricing: Free trial available, paid plans start from $1.49 per month

27. TickTick

TickTick product screenshot

TickTick is another great to-do list and task manager app that helps you prioritize tasks, make schedules and get reminders about deadlines.

Top features

  • Instant reminders for all schedules
  • Regular data backup
  • Task assigning
  • Easy drag-and-drop functionality

What’s special about this tool: TickTick has a native time tracker and a Pomodoro tracking available for its users.

Pricing: Paid plans from $2.4 per month

Free task management apps

28. Google Tasks

Google Tasks is an Android-based app that integrates fully with Google apps and lets you manage tasks straight from your Gmail.

Top features

  • Multiple tasks lists
  • Easy tasks and subtasks management
  • Syncs with Gmail and Google Calendar

What’s special about this tool: Google tasks is a handy tool when you only need a way to manage your tasks from your mailbox.

Pricing: Free

29. Google Keep

Another free tool provided by Google, Google Keep makes it easy to create and save notes and lists and have them available on all your devices.

Top features

  • Minimal yet highly functional web app
  • All your data is available in Google Drive instantly
  • Fast and simple prioritization

What’s special about this tool: Google Keep allows you to take voice memos and transform them into tasks that you can prioritize quickly.

Pricing: Free

30. Habitica

Habitica is an app that motivates you to achieve your goals by tracking habits and rewarding you for doing so.

Top features

  • Simple, intuitive interface
  • Gamified task management process
  • Easy progress tracking

What’s special about this tool: Habitica is one of the few apps out there that gamifies the project planning and management process for extra motivation.

Pricing: Free

31. SimpleNote

SimpleNote is a minimalist task management software that helps you find notes quickly with simple tags.

Top features

  • Cross-device synchronization
  • Tags for organizing
  • Notes are backed up

What’s special about this tool: SimpleNote offers its users a markdown format for writing, reviewing and publishing notes.

Pricing: Free

32. Quire

Quire is an online project management software that also doubles as a to-do list with enhanced prioritization features.

Top features

  • Unlimited tasks within projects
  • Agile framework and methods
  • Highly customizable

What’s special about this tool: With Quire, you can track the progress of your tasks and projects.

Pricing: Free

33. Todo.txt

Todo.txt is a minimalist to-do app that makes it easy to get control over your tasks and prioritize them effectively.

Top features

  • Simple text editor
  • Set start and end dates
  • Set priorities

What’s special about this tool: Todo.txt is very easy to use, and it has a focus mode to keep you productive and distraction-free.

Pricing: Free

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Liis Milk

Liis Milk is the Content Marketing Specialist at Scoro. From research to clever writing, she cares about creating engaging content. Best described as a photo enthusiast and a word nerd, she gets inspired by nature and books. Never says no to good conversation, sports and traveling.

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