27 Best Organizational Tools to Enhance Your Work
Being chaotic is not an option in today’s fast-paced world, and businesses need to focus on what really matters – getting work done. But as we’re constantly pushed to get more done in less time, it’s no longer possible to do everything manually.
Therefore, it’s crucial to find tools that enable you to automate your workflows and boost efficiency. And with so many options on the market – from comprehensive work management software and project management solutions to more specialized communication and scheduling tools – every business can find the best option for them.
Read on: Essential Guide to Business Management Software [ebook]
Choosing the right work organizational tools
When choosing the right work organizational tools, you need to first think about your current processes and how the tools you pick out can help you streamline your work. But whether you’re managing a small local team or a distributed team with hundreds of members located all across the world, you need to be able to:
- organize your projects and tasks;
- manage resources;
- Track time and money;
- collaborate with your team;
- analyze your work to identify bottlenecks and improve work processes.
Read on: Essential Guide to Work Management Software [ebook]
To help you find the best work organization tools for your team, we’ve put together a comprehensive list of the 27 best organizational tools on the market.
Scoro is the most comprehensive solution on this list and enables you to gather and manage all your work in one solution. As such, Scoro also offers everything you need to manage projects and prioritize tasks like a pro.
- Agile Gantt chart
- Customer portal
- Task and project management
- Notifications & reminders
- Resource management
- KPI tracking and reporting
What’s special about this tool: Scoro is an all-in-one solution which means you can say goodbye to the chaos of having data scattered around multiple applications, worksheets, and emails.
Pricing: Free 14-day trial, paid plans from $26 user/month
ClickUp is an efficient project management platform that makes it easy to streamline all processes and keep all data in a single place.
- Multiple views as lists and boards
- Assign comments
- Projects are highly customizable
What’s special about this tool: ClickUp has a beautiful interface that offers an intuitive user experience with lots of collaboration features.
Pricing: Free plan available, paid plans starting from $5 user/month
Read more: 37 ClickUp alternatives.
Notion is the perfect tool for project managers and teams who need powerful collaboration features to plan and discuss ideas.
- Time tracking
- To-do lists
- Task board with easy to use drag-and-drop editor
- Kanban Board
What’s special about this tool: Notion makes it easy to assemble custom workflows to suit your team’s needs.
Pricing: Paid plans for teams starting from $8/month
Read more: 20 Notion alternatives.
nTask is a robust online task management software that helps you create tasks and subtasks and schedule and prioritize them.
- Recurring task manager
- Progress bar for your to-do lists
- Time tracking
- Task board view
What’s special about this tool: nTask has a special collaboration module that enables your team to stay in the loop and communicate with ease.
Pricing: Free plan available, paid plans starting from $2.99 user/month
Evernote is the perfect tool for those who want to keep their notes in a single place. It can also help you prioritize ideas and create to-do lists.
- Note syncing across devices
- Simple note templates
- Web clipping for saving web pages, article, and PDFs
- Spaces for bringing your team together
What’s special about this tool: With Evernote business plan, you can search for any word inside PDFs, docs, images, presentations, and scanned documents.
Pricing: Business plan from $16 user/month
Proofhub is a flexible project management solution that enables teams of all sizes to collaborate and communicate in real time.
- To-do lists and notes
- Tasks, sub-tasks, and add comments
- Defined deadlines
- Reminders and events in the calendar
What’s special about this tool: ProofHub gives project managers ultimate controls over who gets access to specific tasks.
Pricing: Free 14-day trial, paid plans from $45 per month
Todoist is a useful to-do app that enables you to organize and prioritize tasks, create subtasks, and view your tasks as a Kanban board.
- Task creation and labeling
- Priority levels for tasks
- Task comments for feedback
- Email and SMS reminders
What’s special about this tool: Todoist Karma gives you points for completing tasks so you can track your weekly and monthly productivity.
Pricing: Free for up to 80 projects, paid plan from $3 per month
Trello is a tool that works perfectly for task prioritization while also making collaboration between team members much easier.
- Drag-and-drop functionality
- An easy organization with tags, categories, and labels
- Flexible Kanban boards
What’s special about this tool: Trello is a good option for those users who like to visualize items through the process.
Pricing: Free 14-day trial, paid plans from $9.99 user/month
9. Microsoft OneNote
Microsoft OneNote is a note-taking app that offers quick and easy navigation and lets you organize and share tasks with other team members.
- Note revision process
- Add files and record audio notes
- Automatic save and sync
- PDF and media file import
What’s special about this tool: Microsoft OneNote is easy to use and provides a flexible solution for personal and business use.
Pricing: Included in Office 365 + separate plans available
Nifty is a cloud-based workflow management platform that allows you to create, manage, and track tasks and set deadlines and assign team members.
- Gantt chart and Kanban view
- Integrated chat for discussions
- Intuitive interface
- Analytic tool for teams and processes
What’s special about this tool: Nifty’s discussions enable everyone to share ideas, turn ideas into actions, finalize specifications, and gather feedback in real time.
Pricing: 7-day free trial available, paid plans starting from $39 per month.
Casual is another project management tool with various to-do lists and prioritization features to make your team more productive.
- Task manager
- Chart visualization
- Team notifications
- Free project templates
What’s special about this tool: With Casual, you can clone your projects, which is beneficial for teams who are always working on very similar projects.
Pricing: Free 14-day trial, paid plans from $10 per month
Bit.ai is a simple document collaboration platform that helps teams centralize and organize their work, collaborate in real-time across workflows, manage digital content intelligently, and track engagement across the shared content.
- Multiple file support
- Focus mode to eliminate distractions
- Versatile to-do list features
What’s special about this tool: Bit.ai has a minimalist editor that’s ideal to use when you don’t want to be distracted from your tasks.
Pricing: Free trial, paid plans start from $8 user/month
OmniFocus is a robust task management software available for Mac, iPhone, and iPad that allows you to organize your tasks efficiently and tame the chaos.
- Tags for priority, location, and team members
- Data sync across all devices
- Reminders and notifications for tasks
What’s special about this tool: OmniFocus is specifically designed for Apple users
Pricing: Paid plans from $9.99 per month
Teamwork product suite enhances team collaboration and helps different teams to organize their work and tasks to get things done more efficiently.
- Time tracking and reporting
- Milestone management
- Comprehensive user permissions
What’s special about this tool: With Teamwork, you can choose to use their full product suite or just one part of their suite, whether projects, spaces, chat, and more.
Pricing: From $10 user/month
Read more: list of Teamwork alternatives.
With Proggio, you can increase your planning capabilities when working in a team and focus more on collaboration.
- JIRA integration
- Board and list views
- Visual tracking
What’s special about this tool: This is one of the few project management tools that offer integration with JIRA while also providing project managers with a wealth of tools to streamline the process.
Pricing: Free plan available, paid plans starting from $19 user/month
ActiveCollab helps your team stay organized when communicating through email is just not enough anymore.
- Gantt-like timeline for planning
- Team calendar for collaboration
- Tasks with multiple users and deadlines
- Time tracking and invoicing
What’s special about this tool: ActiveCollab is especially great for collaboration, with functions like collaborative text editing and @mentions for communication.
Pricing: From $6.25 month/user
MeisterTask‘s project management app comes with an online collaboration tool. It allows users to organize and manage tasks for ongoing processes.
- Free webinars for new users
- Excellent team collaboration
- Some processes can be automated
What’s special about this tool: MeisterTask offers a free plan with limited functionality for managing simple projects.
Pricing: from $8.25 user/month
Airtable is a modern database that you can use to customize your work and collaborate with your team.
- Custom workflows
- Default templates
- Powerful filtering, sorting, and grouping
- Mobile and desktop apps
What’s special about this tool: Airtable fields can handle any content – attachments, long text notes, checkboxes, links, and even barcodes.
Pricing: Free plan available, paid plans starting from $10 user/month
Dropbox is one of the best data storage solutions available out there and does a good job at helping you organize all your files.
- Instant sync across devices
- Separate folder distinction
- Offline file accessibility
- Access management
What’s special about this tool: Dropbox makes it easy to keep personal and work files separately.
Pricing: Free 30 day trial, plans for teams starting from $12 user/month
Slite is a powerful organizational tool that makes it easy to collaborate with small or large teams.
- Real-time editing
- Integration with lots of apps
What’s special about this tool: Slite’s catch-up module is your one-stop-shop for tasks and team progress – you will get an update every day.
Pricing: Free plan available, paid plans starting from $6.67 user/month
Lucidchart is a visual workspace where you can organize all your ideas and thoughts and share them with the team.
- Collaboration tools
- Diagramming solution
- Data visualization
What’s special about this tool: Lucidchart has well-stocked libraries of templates and objects and offers many options for exporting and presenting your diagrams.
Pricing: Free plan available, paid plans for teams starting from $10 user/month
Monday.com is customizable workflow software that allows you to manage your team and track any project’s progress easily. With Gantt-style bar charts, users can set different task owners for different tasks and assign statuses to columns.
- Multiple project visualization tools
- Customizable workflows
- Integration with various platforms
- Easy to build project boards
What’s special about this tool: Monday’s interface is intuitive and color-coded, making it easy to set priorities, statuses, and deadlines for various tasks.
Pricing: Free trial available, paid plans with Gantt chart from $12 seat/month
Read on: Complete list of Monday.com alternatives.
Basecamp is the preferred tool for project management teams who enjoy its modern social media-like interface and carefree team collaboration features.
- Client Portal
- Message boards
- In-app collaboration with the team
- Separate dashboard for showing to clients
What’s special about this tool: Basecamp has exclusive deals for teachers, students, and non-profits.
Price: $99/month for unlimited users
SwiftCase is an all-in-one solution that helps you streamline your work. Thanks to custom workflows, you can automate mundane daily tasks and focus on your high-priority projects.
- Intuitive dashboard
- Forms management
- Graphical workflow editor
- Compliance tracking
What’s special about this tool: SwiftCase’s audit log enables you to retain a full history of the action taken.
Pricing: Free trial available, paid plans available on request
Quixy is a cloud-based workflow management software suitable for both developers and business users with no coding skills.
- Deployment management
- Software development
- Collaboration tools
- Reports and analytics
What’s special about this tool: Quixy allows you to automate processes and workflows without requiring any coding knowledge.
Pricing: From $10 user/month
Automate.io allows users to invigorate their cloud applications and automate all their business processes. With this tool, you can create simple one-to-one automated workflows and sync your data between various apps.
- Data encryption and lifecycle management
- User segmentation and security
- One-to-one integration
- Multi-app workflows
What’s special about this tool: Automate.io is simple and intuitive to use thanks to its visual integrations and drag-and-drop capabilities.
Pricing: Free trial available, paid plans from $49 per month
Taskworld is a project and task management solution that combines project planning, team messaging, and remote work tracking into a single intuitive app.
- Timeline/Gantt view
- Backlog management
- Organizing tasks by the complexity
What’s special about this tool: Taskworld has a built-in chat functionality, allowing users to send direct messages to one another.
Pricing: Paid plans starting from $11 user/month
We hope you found some suitable options for your company from the list. As a next step, start testing these solutions until you find the most suitable one! Remember that the choice really depends on your business nature, company size, workflows, current software, and business processes.
Read on: How to Get the Most Out of Your Free Trial?